Documentation Executive

Swift Cargo; Visakhapatnam; On-site; INR 280,000 - 360,000; Full time

Job summary

Swift Cargo in Visakhapatnam is seeking a logistics documents executive to prepare pre- and post-shipping documents, including proforma invoices and draft Bills of Lading, and to update all invoice details in the system.

You will coordinate with customers for Shipping Bill and SI filling, prepare cargo and freight manifests, handle ODEX/SI in Export and ICE GATE in Import, and liaise with operations, customer service, liners, and CHA to ensure smooth shipments.

Responsibilities

• Preparation of pre- and post shipping documents.
• Update all invoice details in the system.
• Liaison with customers for Shipping Bill & Shipping Instruction filling.
• Prepare cargo & freight manifest
• ODEX filing & SI Submission in Export.
• ICE GATE filing in Import.
• Co-ordination with operations team, customer service, liners forwarding agencies and CHA for stuffing reports and other documents must be done.
• Follow up with Liners for payment release.
• Examining checklist, bill of lading and AWB needs to be maintained.
• Maintain export related files of the organisation.

Job description

Preparation of pre and post shipping documents

• Preparation of pre and post shipping documents are made like proforma invoice, Draft Bill of Lading as per LC and non-LC terms etc.
• All the details pertaining the invoice should be updated in the system.

Maintaining a track of the shipment filling

• Liaison with the customers for Shipping Bill & Shipping Instruction filling.
• Prepare cargo & freight manifest
• ODEX filing & SI Submission in Export.
• ICE GATE filing in Import.

Co-ordination with other departments for smooth functioning

• Co-ordination with operations team, customer service, liners forwarding agencies and CHA for stuffing reports and other documents must be done.
• Follow up with Liners for payment release.

Scrutinising Import/Export Documents

• Examining checklist, bill of lading and AWB needs to be maintained.

Maintain export related files of the organisation.

Thanks & Regards

Thami (HR)