Documentation Executive

Swift Cargo; Chennai District; On-site; INR 250,000 - 420,000; Full time

Job summary

Swift Cargo in Chennai requires a logistics documents executive to prepare pre- and post-shipping documents, including proforma invoices and draft bills of lading, for both LC and non-LC terms. You will update invoice details in the system and liaise with customers for Shipping Bills and Shipping Instructions.

Responsibilities also include preparing cargo manifests, handling export/import filings (ODEX, SI, ICE GATE), coordinating with operations, liners, CHA, and ensuring timely payment

Qualifications

• Prepare proforma invoice and draft bill of lading as per LC and non-LC terms.
• Update all invoice details in the system.
• Liaise with customers for Shipping Bill and Shipping Instruction filling.
• Prepare cargo and freight manifest.
• Handle ODEX filing & SI Submission in Export.
• Manage ICE GATE filing in Import.
• Coordinate with operations, customer service, liners forwarding agencies and CHA.
• Follow up with liners for payment release.
• Scrutinise checklists, bill of lading and AWB.
• Maintain export related files of the organisation.

Responsibilities

• Prepare proforma invoice and draft bill of lading as per LC and non-LC terms.
• Update all invoice details in the system.
• Liaise with customers for Shipping Bill and Shipping Instruction filling.
• Prepare cargo and freight manifest.
• Handle ODEX filing & SI Submission in Export.
• Manage ICE GATE filing in Import.
• Coordinate with operations, customer service, liners forwarding agencies and CHA.
• Follow up with liners for payment release.
• Scrutinise checklists, bill of lading and AWB.
• Maintain export related files of the organisation.

Job description

Preparation of pre and post shipping documents

• Preparation of pre and post shipping documents are made like proforma invoice, Draft Bill of Lading as per LC and non-LC terms etc.
• All the details pertaining the invoice should be updated in the system.

Maintaining a track of the shipment filling

• Liaison with the customers for Shipping Bill & Shipping Instruction filling.
• Prepare cargo & freight manifest
• ODEX filing & SI Submission in Export.
• ICE GATE filing in Import.

Co-ordination with other departments for smooth functioning

• Co-ordination with operations team, customer service, liners forwarding agencies and CHA for stuffing reports and other documents must be done.
• Follow up with Liners for payment release.

Scrutinising Import/Export Documents

• Examining checklist, bill of lading and AWB needs to be maintained.

Maintain export related files of the organisation.