Import Documentation Executive

Zodiac HR Consultants; Mumbai Suburban; In loco; INR 250.000 - 400.000; Tempo pieno

Descrizione del lavoro

Zodiac HR Consultants in Kandivali, Mumbai, is seeking an Import Documentation & Filing Executive to handle end-to-end import documentation for sea and air shipments, prepare and verify documents, and ensure timely customs clearance.

You will coordinate with customs brokers, shipping lines, and internal teams, check HS codes, invoices, BL/AWB, and maintain accurate records for audits.

This role requires hands-on knowledge of import procedures and a detail-oriented approach to meet deadlines.

Competenze

• Experience in Import Documentation / Customs Clearance / Freight Forwarding / Logistics.
• BOE preparation and filing experience.
• Import customs clearance process knowledge.
• Invoice and Packing List verification experience.
• HS Code and basic classification understanding.
• Coordination with shipping lines, brokers and customers.
• MS Excel and basic documentation systems proficiency.

Mansioni

• Handle end-to-end Import Documentation & Filing activities for sea and air import shipments.
• Prepare, verify, and process import documentation required for customs clearance.
• Handle filing of BOE and ensure accurate submission of shipment details.
• Check commercial invoices, packing lists, BL, AWB, certificates, and other documents.
• Coordinate with customers to collect complete and accurate import documents and with brokers/authorities.
• Verify HS codes, product descriptions, quantity, value, origin, and other shipment details.
• Ensure documents are complete and accurate before customs filing.
• Follow up on customs queries and clearance requirements and deadlines.
• Coordinate with the customs clearance team for smooth clearance of shipments.
• Track shipment arrival, IGM details, and documentation status; maintain records.

Conoscenze

Import documentation

Customs filing

BOE filing

HS codes

Coordination

MS Excel

Strumenti

MS Excel

Descrizione del lavoro

Job Description Import Documentation & Filing Executive

Job Responsibilities

• Handle end-to-end Import Documentation & Filing activities for sea and air import shipments.
• Prepare, verify, and process import documentation required for customs clearance.
• Handle filing of Bills of Entry (BOE) and ensure accurate submission of shipment details.
• Check commercial invoices, packing lists, Bill of Lading (BL), Air Waybill (AWB), certificates, and other supporting documents.
• Coordinate with customers to collect complete and accurate import documents.
• Coordinate with customs brokers, customs authorities, shipping lines, airlines, CFS/ICD, and internal operations teams.
• Verify HS codes, product descriptions, quantity, value, country of origin, and other relevant shipment details.
• Ensure documents are complete and accurate before customs filing.
• Follow up on customs queries, queries raised during assessment, examination requirements, and pending documentation.
• Coordinate with the customs clearance team for smooth and timely clearance of shipments.
• Track shipment arrival, IGM details, and documentation status.
• Coordinate with shipping lines/airlines for arrival notices, delivery orders, and other required documents.
• Maintain proper records of Bills of Entry, supporting documents, and clearance-related files.
• Ensure timely filing and closure of import documentation.
• Coordinate with the accounts and operations teams regarding duty payments, invoices, and other shipment-related requirements.
• Handle documentation discrepancies and coordinate with relevant parties for corrections.
• Maintain accurate records for audits and future reference.
• Provide regular updates on documentation and clearance status to customers and management.

Mandatory Knowledge

Candidates must have practical and hands-on knowledge of:

• Import documentation and customs filing procedures.
• Bill of Entry (BOE) preparation and filing.
• Import customs clearance process.
• Commercial Invoice and Packing List verification.
• Bill of Lading (BL) / Air Waybill (AWB).
• HS Code and basic classification understanding.
• Customs duty and applicable charges.
• IGM and shipment arrival procedures.
• Customs assessment and examination process.
• Coordination with shipping lines, airlines, CFS/ICD, customs brokers, and customers.
• MS Excel and basic documentation systems.

Candidate Profile

• Experience in Import Documentation / Customs Clearance / Freight Forwarding / Logistics.
• Experience with an international freight forwarder or customs broker will be preferred.
• Strong attention to detail and documentation accuracy.
• Good communication and coordination skills.
• Good follow-up and problem-solving abilities.
• Ability to handle multiple shipments and meet customs clearance deadlines.

Location: Kandivali
Position: Import Documentation & Filing Executive