Documentation Executive – Import Documentation (Sea & Air)

Zoho; India; On-site; INR 300,000 - 540,000; Full time

Job summary

Classic Clearing and Forwarding Pvt Ltd in India seeks a Documentation Executive for Import Documentation (Sea & Air). You will manage end-to-end documentation for shipments, prepare BOE, and ensure customs clearance with multiple stakeholders.

Proficiency in Logisys software and ICEGATE is required, along with strong coordination and MS Office skills. 2–5 years of relevant experience, ability to meet deadlines, and focus on accuracy will help you thrive in this role.

Qualifications

• 2–5 years of experience in Import Documentation / Customs Clearance.
• Experience handling both Sea and Air Import shipments.
• Knowledge of Import Customs Clearance procedures and documentation.
• Hands-on knowledge of Logisys software is mandatory.
• Knowledge of ICEGATE and Bill of Entry filing is advantageous.
• Good communication and coordination skills.
• Good knowledge of MS Office/Excel.
• Ability to work under deadlines and handle multiple shipments simultaneously.

Responsibilities

• Handle end-to-end Import Documentation for Sea and Air shipments.
• Prepare and verify documents for Customs Clearance.
• Prepare and file Bill of Entry (BOE).
• Coordinate with customers/importers, CHA/Customs team, shippinglines, airlines, transporters and internal operations teams.
• Follow up for missing documents, clarifications and approvals required for customs clearance.
• Ensure timely processing of import shipments and adherence to customer requirements and timelines.
• Update shipment and documentation status in Logisys software.
• Maintain accurate records and ensure proper documentation and filing.
• Coordinate with the operations team for smooth shipment clearance and delivery.
• Monitor pending documentation and proactively follow up to avoid delays.
• Handle customer queries related to import documentation and clearance status.
• Ensure compliance with applicable Customs procedures and documentation requirements.

Skills

Import documentation

MS Excel

MS Office

Documentation coordination

Education

Graduation in any discipline

Logistics/International Trade knowledge

Tools

Logisys software

ICEGATE portal

MS Office

Job description

Classic Clearing and Forwarding Pvt Ltd | Full time

Documentation Executive – Import Documentation (Sea & Air)

• Handle end-to-end Import Documentation for Sea and Airshipments.
  
• Prepare and verify documents required for Customs Clearance,including Bill of Entry, Invoice, Packing List, BL/AWB and othersupporting documents.
  
• Prepare and file Bill of Entry (BOE) and ensure accuracyof customs-related documentation.
  
• Coordinate with customers/importers, CHA/Customs team, shippinglines, airlines, transporters and internal operations teams.
  
• Follow up for missing documents, clarifications and approvalsrequired for customs clearance.
  
• Ensure timely processing of import shipments and adherence tocustomer requirements and timelines.
  
• Update shipment and documentation status in Logisys software.
  
• Maintain accurate records and ensure proper documentation andfiling.
  
• Coordinate with the operations team for smooth shipmentclearance and delivery.
  
• Monitor pending documentation and proactively follow up toavoid delays.
  
• Handle customer queries related to import documentation andclearance status.
  
• Ensure compliance with applicable Customs procedures anddocumentation requirements.
  

Requirements

• Graduate in any discipline; qualification inLogistics/International Trade will be an advantage.
  
• 2–5 years of experience in ImportDocumentation / Customs Clearance.
  
• Must have experience handling both Sea and Air Importshipments.
  
• Good knowledge of Import Customs Clearance procedures anddocumentation.
  
• Hands-on knowledge of Logisys software is mandatory.
  
• Knowledge of ICEGATE and Bill of Entry filing will be anadvantage.
  
• Good communication and coordination skills.
  
• Good knowledge of MS Office/Excel.
  
• Ability to work under deadlines and handle multiple shipmentssimultaneously.