Senior Import Executive

Weekday AI; New Delhi; On-site; INR 300,000 - 500,000; Full time

Job summary

Weekday AI is seeking a Senior Import Executive in New Delhi to manage end-to-end import operations, ensuring timely clearance and accurate documentation. You will coordinate with customs brokers, freight forwarders, suppliers, and internal teams, ensuring compliance with import regulations and duties.

The ideal candidate has 3+ years of experience in import-export processes, strong documentation skills, and proficiency with MS Excel and ERP systems to monitor shipments and costs.

Qualifications

• 3+ years in Import-Export, import operations, or related field.
• Strong knowledge of customs compliance and import regulations.
• Ability to coordinate with customs brokers, freight forwarders, and suppliers.

Responsibilities

• Manage end-to-end import operations from shipment initiation to customs clearance and delivery.
• Prepare and review import documents (invoices, packing lists, bills of lading, origin certificates).
• Coordinate with customs brokers, freight forwarders, shipping lines, and logistics partners for clearance.
• Ensure compliance with customs regulations, trade policies, and regulatory requirements.

Skills

Import-Export processes

Documentation accuracy

Customs compliance

HS codes & valuations

MS Excel

Tools

ERP systems

Job description

This role is for one of the Weekly's clients

Salary range: Rs 300000 - Rs 500000 (ie INR 30-50 LPA)

Experience: 3+ yrs

Location: New Delhi, Delhi, India

Job Type: Full-time

We are looking for an experienced and detail-orientedSenior Import Executive to manage end-to-end import operations while ensuring timely clearance, accurate documentation, and compliance with applicable customs and import regulations.

The ideal candidate will have strong knowledge ofImport-Export processes, customs compliance, import regulations, and Customs Regulations, along with the ability to coordinate effectively with customs authorities, freight forwarders, shipping agents, suppliers, and internal stakeholders.

Key Responsibilities

• Manage end-to-endimport operations, from shipment initiation through customs clearance and final delivery.
• Prepare, review, and maintain import documentation including commercial invoices, packing lists, bills of lading, airway bills, certificates of origin, and other required documents.
• Coordinate withCustoms Brokers, freight forwarders, shipping lines, airlines, and logistics partners for timely shipment clearance.
• Ensure compliance with applicablecustoms regulations, import regulations, trade policies, and statutory requirements.
• Monitor import shipments and provide regular updates on shipment status, clearance, delivery schedules, and potential delays.
• Review import documents for accuracy, completeness, and consistency before submission for customs clearance.
• Coordinate customs clearance activities and resolve documentation, classification, valuation, or regulatory issues.
• Support accurate determination ofHS codes, customs duties, taxes, and applicable import charges.
• Monitor customs assessments and coordinate with relevant parties to address discrepancies or queries.
• Ensure timely payment and documentation of customs duties, taxes, freight, and other import-related charges.
• Maintain accurate records of import shipments, customs documents, duty payments, and clearance activities.
• Coordinate with Finance and Accounts teams for import costing, duty reconciliation, and shipment-related payments.
• Liaise with suppliers and overseas vendors regarding shipping documentation, dispatch schedules, and compliance requirements.
• Work with internal teams to align import schedules with inventory and business requirements.
• Identify potential compliance risks, shipment delays, documentation gaps and additional costs and take corrective action.
• Stay updated on changes inCustoms Regulations, import procedures, trade policies, and regulatory requirements.
• Support internal and external audits by maintaining complete and organised import documentation.
• Prepare import reports, shipment trackers, clearance summaries, and other operational reports.
• Identify opportunities to improve import processes, reduce clearance timelines, and optimise logistics costs.
• Ensure proper filing, retention, and accessibility of import and customs documentation.

What Makes You a Great Fit

• 3+ years of experience in Import-Export, import operations, logistics, international trade, or a related function.
• Strong hands-on experience managingend-to-end import processes.
• Good knowledge ofcustoms compliance, import regulations, and Customs Regulations.
• Strong understanding of customs clearance procedures, documentation, duties, taxes, and import classifications.
• Experience coordinating withcustoms brokers, freight forwarders, shipping lines, airlines, and clearing agents.
• Familiarity with import documentation including invoices, packing lists, bills of lading, airway bills, certificates of origin, and customs-related documents.
• Working knowledge ofHS codes, customs duty calculations, valuation, and classification.
• Strong understanding of international shipping and import logistics processes.
• Good coordination skills with suppliers, vendors, logistics partners, Finance, Procurement, and internal stakeholders.
• Strong attention to detail and accuracy in documentation and regulatory compliance.
• Ability to identify and resolve shipment, customs, documentation, and operational issues effectively.
• Strong organisational and time-management skills with the ability to manage multiple shipments and priorities.
• Good analytical and problem-solving skills.
• Proficiency inMS Excel and other digital documentation or ERP systems.
• Ability to work effectively in a deadline-driven and compliance-sensitive environment.
• Strong communication and negotiation skills with external agencies and internal stakeholders.
• Proactive approach to monitoring regulatory changes and ensuring continued import compliance.
• High level of ownership, accountability, integrity, and attention to detail.