Human Resources Generalist

MICA | The School of Ideas; Ahmedabad District; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

MICA | The School of Ideas in Ahmedabad, Gujarat, seeks a Senior Executive / Assistant Manager – HR (Academic Recruitment & Operations) to manage end-to-end recruitment and HR processes for faculty and academic staff.

The role includes onboarding, contract renewals, HRMS updates, and coordination with departments to ensure smooth operations and compliant documentation.

Qualifications

• Bachelor’s or Master’s degree in Human Resources, Management, or a related discipline.
• Grade appropriate experience; Senior Executive: 2–4 years of relevant HR experience; Assistant Manager: 4–6 years.
• Experience in recruitment, onboarding, contract management, and HR operations; exposure to academic institutions will be an advantage.
• Strong coordination, communication, documentation, and stakeholder management skills.
• Proficiency in MS Office and HRMS platforms.
• Strong attention to detail, process orientation, and ability to manage multiple priorities while maintaining strict confidentiality.

Responsibilities

• Manage end-to-end recruitment for Faculty, Academic Associates, Postdoctoral Fellows, and other academic positions.
• Coordinate with academic departments, selection committees, and candidates on interview scheduling, candidate communication, selection processes, and offer management.
• Manage employee onboarding, including documentation, background verification, joining formalities, induction coordination, and HRMS updates.
• Coordinate with internal departments to ensure a seamless onboarding experience.
• Monitor contractual tenures and initiate timely renewals or extensions for academic and other contractual resources.
• Coordinate approvals and process appointment letters, contracts, renewals, and related documentation.
• Review and process invoices for contractual academic positions in accordance with approved terms and supporting documentation.
• Liaise with academic departments, Finance, and other stakeholders to facilitate timely invoice approvals and processing.
• Maintain accurate employee records and trackers for recruitment, onboarding, contractual appointments, renewals, and invoices.
• Ensure completeness of HR documentation and adherence to institutional policies and applicable compliance requirements.
• Prepare recruitment MIS, reports, and periodic updates on academic HR operations.
• Identify opportunities to streamline and standardise academic recruitment and HR processes.

Skills

Recruitment

Onboarding

Contract management

HR operations

MS Office

HRMS

Education

Bachelor’s/Master’s degree in HR

Tools

HRMS

Job description

Position: Upto Senior Executive / Assistant Manager – HR (Academic Recruitment & Operations)

Department: Human Resources

Role Overview

The role will manage end-to-end academic recruitment and associated HR operations for Faculty, Academic Associates, Postdoctoral Fellows, and other academic positions, including onboarding, contract renewals, and invoice processing for contractual resources.

Key Responsibilities

• Manage end-to-end recruitment for Faculty, Academic Associates, Postdoctoral Fellows, and other academic positions.
• Coordinate with academic departments, selection committees, and candidates on interview scheduling, candidate communication, selection processes, and offer management.
• Manage employee onboarding, including documentation, background verification, joining formalities, induction coordination, and HRMS updates.
• Coordinate with internal departments to ensure a seamless onboarding experience.
• Monitor contractual tenures and initiate timely renewals or extensions for academic and other contractual resources.
• Coordinate approvals and process appointment letters, contracts, renewals, and related documentation.
• Review and process invoices for contractual academic positions in accordance with approved terms and supporting documentation.
• Liaise with academic departments, Finance, and other stakeholders to facilitate timely invoice approvals and processing.
• Maintain accurate employee records and trackers for recruitment, onboarding, contractual appointments, renewals, and invoices.
• Ensure completeness of HR documentation and adherence to institutional policies and applicable compliance requirements.
• Prepare recruitment MIS, reports, and periodic updates on academic HR operations.
• Identify opportunities to streamline and standardise academic recruitment and HR processes.

Qualifications & Experience

• Bachelor’s or Master’s degree in Human Resources, Management, or a related discipline.
• Grade appropriate experience; Senior Executive: 2–4 years of relevant HR experience; Assistant Manager: 4–6 years.
• Experience in recruitment, onboarding, contract management, and HR operations; exposure to academic institutions will be an advantage.
• Strong coordination, communication, documentation, and stakeholder management skills.
• Proficiency in MS Office and HRMS platforms.
• Strong attention to detail, process orientation, and ability to manage multiple priorities while maintaining strict confidentiality.