Human Resource Executive

Prince Education Hub; Jaipur, Sikar, Udaipur District; On-site; INR 450,000 - 650,000; Full time

Job summary

Prince Medical College & Hospital is seeking an HR Generalist to manage day-to-day HR operations in a hospital and medical college setting. You will handle onboarding, employee records, attendance, payroll coordination and compliance documentation.

The role requires HR qualifications with hospital or healthcare exposure, strong communication, and cross-department coordination to ensure smooth HR workflows and policy adherence.

Qualifications

• MBA / PGDM in HR or an equivalent qualification.

Responsibilities

• Coordinate recruitment, interview scheduling, candidate follow-ups and documentation.
• Complete joining formalities, employee documentation and verification.
• Maintain attendance, leave data and payroll inputs with department heads.
• Manage employee records, HRMS data and document expiry dates.
• Coordinate with Payroll and Accounts for monthly salary processing and settlements.
• Address employee queries and grievances professionally; support retention initiatives.
• Implement HR policies, leave rules, code of conduct and compliance reporting.
• Coordinate resignation, exit interviews and clearance.

Skills

Communication

Coordination

Documentation

MS Excel

HRMS

Problem-solving

Employee handling

Education

MBA / PGDM in HR

Tools

MS Excel

HRMS

Job description

Job Title: HR Generalist
Department: Human Resources
Location: Prince Medical College & Hospital, Sikar
Reporting To: Manager HR / DGM HR / GM HR & Admin

Job Purpose

To manage day-to-day HR operations, employee documentation, attendance, onboarding, employee relations, HR compliance and coordination with hospital and medical college departments.

Key Responsibilities

• Recruitment & Selection
  • Coordinate recruitment, interview scheduling, candidate follow-ups and selection documentation.
  • Coordinate with department HODs for manpower requirements.
  • Maintain recruitment trackers and vacancy reports.
• Joining & Onboarding
  • Complete joining formalities, employee documentation and verification.
  • Issue appointment letters, ID cards and employee codes as per policy.
  • Conduct HR induction and explain hospital rules, policies and code of conduct.
• Attendance & Leave Management
  • Monitor daily attendance, late arrivals, absenteeism and leave records.
  • Coordinate with HODs regarding unauthorized absence and attendance discrepancies.
  • Maintain accurate attendance and leave data for payroll processing.
• Employee Records & Documentation
  • Maintain employee personal files, employment records and HRMS data.
  • Track documents, qualifications, registrations and expiry dates, wherever applicable.
  • Maintain confidentiality of employee information.
• Payroll & Full and Final Settlement
  • Coordinate with Payroll and Accounts for monthly salary processing.
  • Verify attendance, leave, new joiners, exits and approved salary changes.
  • Assist with full and final settlement and employee clearance.
• Employee Relations & Grievance Handling
  • Address routine employee queries and grievances professionally.
  • Coordinate disciplinary documentation, counselling and warning letters as authorized.
  • Support employee engagement, welfare activities and retention initiatives.
• HR Compliance & Policy Implementation
  • Maintain HR records and support statutory compliance documentation as applicable.
  • Implement HR policies, leave rules, code of conduct and disciplinary procedures.
  • Coordinate internal audits, inspections and compliance reporting.
• Exit Formalities
  • Coordinate resignation acceptance, notice-period tracking, exit interviews and clearance.
  • Ensure timely collection of ID cards, assets and departmental no-dues.
  • Update employee exit records and coordinate final settlement.
• Hospital & Medical College Coordination
  • Coordinate with clinical, non-clinical, academic, nursing and administrative departments.
  • Support manpower records, employee deployment and departmental reporting.
  • Assist with HR documentation required for institutional inspections and accreditation.
• MIS & Reporting
  • Prepare daily, weekly and monthly HR reports.
  • Maintain employee strength, joining, exit, absenteeism, vacancy and turnover reports.
  • Ensure HR data is accurate and submitted within deadlines.

Job Specifications

• Qualification: MBA / PGDM in HR or an equivalent qualification; graduates with relevant HR experience may also be considered.
• Experience: 25 years in HR operations; hospital or healthcare experience preferred.
• Skills: Communication, coordination, documentation, MS Excel, HRMS, problem-solving and employee handling.
• Competencies: Confidentiality, accuracy, time management, professionalism and ability to work with multiple departments.

Key Performance Indicators (KPIs)

• Timely completion of joining and exit formalities.
• Accuracy of employee records and attendance data.
• Timely submission of payroll inputs and HR reports.
• Recruitment coordination and vacancy closure support.
• Timely resolution of employee queries and grievances.
• Compliance with HR policies and documentation requirements.