HR Operation Executive

Shashwath Solution; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

Shashwath Solution in Pune, India, is seeking a versatile Office Administrator to oversee daily operations, support IT and asset management, and coordinate vendor activities.

The role also handles employee onboarding, engagement events, reporting, grievance handling, and compliance with ISO audits, with readiness to open/close the office when needed.

Qualifications

• Experience in office administration and facilities management.
• Ability to coordinate IT assets and vendor relationships.
• Experience with employee onboarding and engagement activities.
• Familiarity with basic ISO documentation and audits.
• Strong organizational and communication skills.

Responsibilities

• Oversee day-to-day office operations and ensure an efficient workplace.
• Coordinate with admin, IT team and staff for laptop arrangements and asset tracking.
• Manage vendor payments, agreements and documentation.
• Plan and coordinate employee engagement activities and events.
• Maintain required reports and ensure smooth operations.
• Handle employee queries and day-to-day grievances.
• Coordinate learning and development programs and attendance.
• Support onboarding and maintain accurate staff records.

Skills

Office administration

IT asset tracking

Vendor management

Employee onboarding

Event coordination

Grievance handling

Report generation

ISO documentation

Job description

Roles and Responsibilities:

1. 1. Office Administration :
   
   • a) Oversee day-to-day office operations and ensure a well-organized and efficient workplace
   • b) Manage office supplies, equipment, and facilities.
   • c) Handle vendor relationships and HR Petty cash
2. 2. IT Support:
   
   • a) Coordinate with admin, IT Team and employees for laptop arrangements and replacement.
   • b) Track and manage company assets, including technology equipment and physical resources.
   • c) Maintain asset records and coordinate with the IT team for updates.
   • d) IT vendor management
3. 3. Vendor Management :
   
   • a) Monthly payables- Review vendor invoices for accuracy and compliance with agreed terms. Ensure timely processing and payment to maintain good relationships.
   • b) Vendor Agreements- Arranging the agreements of the vendors
   • c) Maintaining records- Keep a centralized, organized system for vendor
     documentation (agreements, invoices). Regularly update records to reflect any changes in vendor information or contract terms.
   • d) Handling monthly ISO Audit- Ensure compliance with ISO standards
   • by preparing necessary documentation related to vendor activities
4. 4. Employee Engagement Coordination:
   
   • a) Assist in planning and organizing employee engagement activities and events.
   • B) Coordinate with teams for participation and smooth execution as and when planned
5. 5. Maintaining Reports: Maintain required work reports to ensure smooth operations within the organization.
6. 6. Grievance Handling: Handling day today queries of employees.
7. 7. LnD : Multiple training programs are run at the same time hence work as program co-ordinator for training and attendance recordings.
8. 8. Employee Onboarding and Documentation:
   
   • a) Support the onboarding process for new hires by preparing necessary documents and facilitating orientation.
   • b) Maintain accurate employee records and files.

NOTE : The person should be ready to open and close the office incase of respective person is not available.