HR Operation Executive

Shashwath Solution; Dadri; On-site; INR 350,000 - 520,000; Full time

Job summary

Shashwath Solution in Dadri, Uttar Pradesh, seeks an organized Office Administrator with IT support duties to keep day-to-day operations smooth. You will manage office supplies, vendor relationships, asset tracking, onboarding, and employee documentation in a fast-paced environment.

This role requires coordinating with IT and admin teams, maintaining records, coordinating training, and handling basic grievance and engagement activities, with readiness to open/close the office when needed.

Job description

Roles and Responsibilities:

1. 1. Office Administration :
   
   • a) Oversee day-to-day office operations and ensure a well-organized and efficient workplace
   • b) Manage office supplies, equipment, and facilities.
   • c) Handle vendor relationships and HR Petty cash
2. 2. IT Support:
   
   • a) Coordinate with admin, IT Team and employees for laptop arrangements and replacement.
   • b) Track and manage company assets, including technology equipment and physical resources.
   • c) Maintain asset records and coordinate with the IT team for updates.
   • d) IT vendor management
3. 3. Vendor Management :
   
   • a) Monthly payables- Review vendor invoices for accuracy and compliance with agreed terms. Ensure timely processing and payment to maintain good relationships.
   • b) Vendor Agreements- Arranging the agreements of the vendors
   • c) Maintaining records- Keep a centralized, organized system for vendor
     documentation (agreements, invoices). Regularly update records to reflect any changes in vendor information or contract terms.
   • d) Handling monthly ISO Audit- Ensure compliance with ISO standards
   • by preparing necessary documentation related to vendor activities
4. 4. Employee Engagement Coordination:
   
   • a) Assist in planning and organizing employee engagement activities and events.
   • B) Coordinate with teams for participation and smooth execution as and when planned
5. 5. Maintaining Reports: Maintain required work reports to ensure smooth operations within the organization.
6. 6. Grievance Handling: Handling day today queries of employees.
7. 7. LnD : Multiple training programs are run at the same time hence work as program co-ordinator for training and attendance recordings.
8. 8. Employee Onboarding and Documentation:
   
   • a) Support the onboarding process for new hires by preparing necessary documents and facilitating orientation.
   • b) Maintain accurate employee records and files.

NOTE : The person should be ready to open and close the office incase of respective person is not available.