HR Executive Recruitment and Corporate Coordination

HEX64; Sector 10; Hybrid; INR 400,000 - 600,000; Full time

Job summary

HEX64 is seeking a proactive HR Executive to manage end-to-end recruitment, vendor coordination, and corporate awards, along with day-to-day administrative tasks. The role requires strong English and Hindi communication, plus adeptness in coordinating with external agencies and internal teams.

The candidate should demonstrate excellent follow-up skills, attention to detail, and the ability to multitask across recruitment, vendor management, awards, and general coordination.

Qualifications

• Strong written and verbal communication in English and Hindi.
• Ability to coordinate with internal teams and external agencies.
• Experience in recruitment life cycle and candidate management.
• Proficient with MS Office/Google Suite and documentation.
• Ability to manage multiple coordination tasks with deadlines.

Responsibilities

• Manage end-to-end recruitment: job postings, sourcing, screening, scheduling interviews.
• Coordinate with department heads for hiring requirements and keep trackers updated.
• Handle vendor coordination, quotations, and documentation.
• Coordinate corporate awards and recognition activities and track deadlines.

Skills

English & Hindi communication

Coordination

Recruitment platforms (Naukri, LinkedI

MS Excel

Multitasking

Vendor management

Documentation

Proactive attitude

Education

Graduate or MBA in HR

Tools

Naukri.com

LinkedIn

Job description

Job Summary

We are looking for a proactive, organized, and multitasking HR Executive who can manage recruitment activities, vendor coordination, corporate awards and recognition opportunities, and day-to-day administrative coordination.

The ideal candidate should possess strong communication skills, excellent follow-up abilities, and the confidence to coordinate with external agencies, vendors, and internal teams.

Key Responsibilities

1. Recruitment & HR Coordination

• Manage end-to-end recruitment activities, including job postings, candidate sourcing, screening, and interview scheduling.
• Coordinate with department heads for hiring requirements.
• Maintain recruitment trackers and candidate databases.
• Handle candidate follow-ups, interview coordination, and joining formalities.

2. Vendor Management & Quotations

• Coordinate with vendors and external service providers for business requirements.
• Collect quotations, compare pricing, and coordinate for approvals.
• Follow up with vendors for timely delivery of services and required documentation.
• Maintain vendor details, quotations, and related records.

3. Corporate Awards & Recognition Coordination

• Stay updated on relevant corporate awards, business recognition programs, and industry events.
• Identify suitable award nomination and participation opportunities for the company.
• Coordinate with award organizers for eligibility, nominations, documentation, timelines, and participation requirements.
• Maintain a tracker of upcoming awards, submission deadlines, and application status.
• Coordinate internally to collect necessary information for award applications.

4. General Corporate & Administrative Coordination

• Handle day-to-day internal and external coordination activities.
• Communicate with agencies, service providers, and other external stakeholders.
• Collect required information, proposals, and documents from different companies.
• Maintain proper trackers, reports, and follow-up records.
• Support management with miscellaneous coordination and operational tasks.

Required Skills

• Good verbal and written communication skills in English and Hindi.
• Strong coordination, negotiation, and follow-up skills.
• Knowledge of recruitment platforms such as Naukri.com and LinkedIn.
• Proficiency in MS Excel, Word, Email, and Google Sheets.
• Ability to multitask and manage deadlines independently.
• Good vendor management and documentation skills.
• Proactive attitude, attention to detail, and problem-solving ability.

Preferred Candidate Profile

• Graduate or MBA in HR, Business Administration, or a related field.
• 14 years of experience in HR recruitment, vendor coordination, or corporate administration.
• Candidates with experience in recruitment and multiple coordination responsibilities will be preferred.
• Must be organized, responsible, and comfortable working with different internal and external stakeholders.

We are looking for a proactive individual who takes ownership of tasks, ensures timely follow-ups, and can independently manage multiple coordination activities.