HR Administrator / Executive – US Operations

JRD Systems; Bengaluru; On-site; INR 350,000 - 500,000; Full time

Job summary

JRD Systems is seeking an HR Executive / HR Generalist to support day-to-day HR operations, onboarding, office administration, travel coordination, and employee engagement. The role acts as a central point of coordination between employees, management, vendors, and clients to ensure smooth operational support.

The ideal candidate will manage onboarding processes, documentation, meeting scheduling, insurance enrollments, and vendor coordination while maintaining strong communication with

Qualifications

• 2–5 years of experience as an HR Executive, HR Generalist, or HR Operations Executive.

Responsibilities

• Coordinate end-to-end employee onboarding and joining formalities.
• Prepare and maintain employee documentation and onboarding checklists.
• Schedule client meetings, internal meetings, and interview/calendar invites.
• Coordinate and kick-start client calls, ensuring all stakeholders are available.
• Support employee communication and HR operational activities.
• Coordinate Business Insurance and Employee Health Insurance enrollments, renewals, and employee queries.
• Maintain insurance records and liaise with insurance providers.
• Plan and coordinate domestic and international travel.
• Book flights, hotels, local transportation, and prepare travel itineraries.
• Coordinate travel approvals and related documentation.
• Manage office supply purchases through Amazon and other vendors.
• Track inventory and ensure timely procurement of office essentials.
• Coordinate lunch orders and refreshments for employees and meetings.
• Coordinate with the India Accounting team regarding Accounts Receivable and Accounts Payable activities.
• Assist in collecting invoices, expense documentation, and vendor coordination.

Skills

HR Operations

Onboarding

Calendar management

Stakeholder management

Travel planning

Vendor coordination

Office administration

MS Office

Education

Bachelor's degree in HR/BA/Commerce

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Job Title: HR Executive / HR Generalist (Operations & Employee Support)

Job Summary

JRD Systems is looking for a proactive HR Executive / HR Generalist to support day-to-day HR operations, employee onboarding, office administration, travel coordination, and employee engagement activities. The ideal candidate will act as a central point of coordination between employees, management, vendors, and clients while ensuring smooth operational support.

Key Responsibilities

HR Operations

• Coordinate end-to-end employee onboarding and joining formalities.
• Prepare and maintain employee documentation and onboarding checklists.
• Schedule client meetings, internal meetings, and interview/calendar invites.
• Coordinate and kick-start client calls, ensuring all stakeholders are available.
• Support employee communication and HR operational activities.

Insurance Administration

• Coordinate Business Insurance and Employee Health Insurance enrollments, renewals, and employee queries.
• Maintain insurance records and liaise with insurance providers.

Travel Coordination

• Plan and coordinate domestic and international travel.
• Book flights, hotels, local transportation, and prepare travel itineraries.
• Coordinate travel approvals and related documentation.

Office Administration

• Manage office supply purchases through Amazon and other vendors.
• Track inventory and ensure timely procurement of office essentials.
• Coordinate lunch orders and refreshments for employees and meetings.

Finance Coordination

• Coordinate with the India Accounting team regarding Accounts Receivable and Accounts Payable activities.
• Assist in collecting invoices, expense documentation, and vendor coordination.

Required Skills

• 2–5 years of experience as an HR Executive, HR Generalist, or HR Operations Executive.
• Experience in employee onboarding and HR administration.
• Strong calendar management and meeting coordination skills.
• Experience coordinating client meetings and scheduling invites (Microsoft Outlook/Google Calendar).
• Good communication and stakeholder management skills.
• Experience in travel planning and vendor coordination.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).

Preferred Skills

• Experience handling employee insurance administration.
• Exposure to basic HRIS systems.
• Experience working in IT consulting or corporate environments.
• Knowledge of office administration and procurement processes.

Education

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.