HR & Operations Executive

PromptTech Global; Thiruvananthapuram; On-site; INR 500,000 - 700,000; Full time

Job summary

PromptTech Global is seeking an organized HR & Operations Executive to manage day‑to‑day HR administration, corporate insurance, and vendor/client compliance. You will coordinate employee benefits, registrations, and maintain robust records while liaising with internal departments.

The role requires strong communication, attention to legal documentation, and collaborative operations across HR, Finance, Procurement, and IT. Based in Technopark/Thiruvananthapuram, Kerala, India.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or related field.
• 2–5 years of HR/administration/operations coordination experience with exposure to corporate insurance and vendor onboarding.

Responsibilities

• Vendor and supplier registration and onboarding documentation compliance.
• Coordinate and manage Employee Group Medical Insurance and Workmen’s Compensation processes.
• Coordinate payroll-related data and internal policy distributions.
• Maintain digital and physical employee records including attendance, leaves, and contracts.
• Support performance review cycles and training logistics.
• Prepare HR documents such as contracts and salary certificates.
• Handle employee queries regarding policies and benefits.

Skills

MS Office proficiency

Excel

Word

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelor’s degree in Business Administration or HR

Tools

MS Office

Job description

HR & Operations Executive

Full-time, Permanent Open

Technopark, Thiruvanathapuram, Kerala, India

Job Summary

We are looking for a highly organized and proactive HR & Operations Executive to handle day‑to‑day HR administration, corporate insurance management, and external vendor/client compliance. In this role, you will bridge the gap between internal departments while managing supplier and customer registrations, coordinating employee benefits programs, and maintaining robust administrative records. The ideal candidate will possess exceptional communication skills, a sharp eye for document compliance, and a collaborative approach to internal operations.

Key Responsibilities

• Supplier & Customer Registration: Manage the end‑to‑end registration and pre‑qualification process for new suppliers and customers. Collate, verify, and submit corporate documentation (trade licenses, tax certificates, bank details) to ensure compliance with company and partner onboarding standards.


• Insurance Administration: Coordinate and manage corporate insurance policies, specifically Employee Group Medical Insurance and Workmen’s Compensation. Handle the addition/deletion of employees, track renewals, assist staff with claims coordination, and act as the primary point of contact with insurance brokers.


• Internal Departmental Coordination: Act as a central communication hub between HR, Finance, Procurement, and Operations. Ensure seamless flow of information regarding payroll data, vendor approvals, contract statuses, and internal policy distributions.


• HR Operations & Administration: Maintain and update digital and physical employee databases (including attendance trackers, leaves, and personal files). Prepare essential HR documents such as employment contracts, salary certificates, and internal memos.


• Performance & Training Support: Assist in coordinating periodic performance review cycles by tracking appraisal timelines. Help organize internal or external training logistics and maintain accurate training records.


• Payroll Support: Support the finance team by providing accurate monthly reports regarding attendance, overtime logs, unpaid leaves, and expense claims.


• Employee Relations: Serve as a reliable point of contact for employee queries regarding company policies, insurance benefits, and workplace grievances.

Required Skills & Qualifications

• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field.


• Experience: 2–5 years of proven experience in an HR, administrative, or operations coordination role. Direct experience dealing with corporate insurance policies and commercial vendor registration is highly desirable.


• Technical Skills: High proficiency in MS Office (especially Excel for tracking attendance/insurance metrics and Word for drafting contracts and registration profiles).


• Interpersonal & Organizational Skills: Strong internal networking and coordination abilities. Exceptional attention to detail when handling legal, corporate, and confidential employee documentation.