HR Executive - Admin

Visionify; Mumbai; On-site; INR 400,000 - 640,000; Full time

Job summary

Visionify is seeking an HR Executive Admin for onsite work in Mira Road, Mumbai. The role covers day-to-day HR operations and office administration to ensure smooth functioning and employee engagement.

The candidate should have 2-4 years of experience in HR and administration, with strong communication skills and proficiency in MS Excel, Word, and HRMS tools. This is a day shift, onsite position requiring 6 days a week.

Qualifications

• Bachelor’s degree in HR or related field.
• 2–4 years of experience in HR and admin roles.
• Strong knowledge of HR operations and office administration processes.

Responsibilities

• Manage end-to-end HR operations and joining formalities.
• Maintain employee records and HR documentation.
• Handle attendance, leaves, and data updates.
• Coordinate HR policies and recruitment activities.
• Assist in drafting HR letters (offer/appointment/warning).
• Coordinate employee engagement and internal communications.
• Support payroll inputs and HRMIS records.

Skills

Communication

Multitasking

Organization

Confidentiality

Teamwork

Problem-solving

HR operations

Education

Bachelor's degree in HR/Business Admin

Tools

MS Excel

MS Word

HRMS tools

Job description

Position: HR Executive Admin

Location: Mira Road, Mumbai (Onsite)
Experience Required: 2-4 Years
Shift: Day Shift, 6 Days a Week

Company Overview

We are a fast-growing organization focused on building a high-performance and employee-centric work culture. We believe in creating an efficient, collaborative, and engaging workplace where employees can thrive and contribute meaningfully to organizational success.

We are looking for a proactive and organized HR & Admin professional who can independently handle day-to-day HR operations and administrative responsibilities while ensuring smooth office functioning.

Role Summary

The HR Executive Admin will be responsible for managing core HR operations along with office administration activities. The ideal candidate should have hands-on experience in employee lifecycle management, attendance and leave tracking, documentation, vendor coordination, office administration, and employee engagement activities.

This role requires strong communication skills, multitasking abilities, and a proactive approach to maintaining workplace efficiency and employee satisfaction.

Key Responsibilities

HR Responsibilities

• Manage end-to-end employee onboarding and joining formalities.
• Maintain employee records, HR documentation, and personal files.
• Handle attendance, leave management, and employee data updates.
• Coordinate with employees regarding HR policies, processes, and documentation.
• Support recruitment activities including interview scheduling and candidate coordination.
• Assist in drafting offer letters, appointment letters, warning letters, and other HR documents.
• Coordinate employee engagement activities and internal communications.
• Support payroll inputs and maintain HRMIS records accurately.
• Ensure compliance with company policies and HR procedures.

Administration Responsibilities

• Oversee day-to-day office administration and ensure smooth office operations.
• Coordinate with vendors, housekeeping, pantry, security, and maintenance teams.
• Manage office supplies, stationery, and inventory requirements.
• Handle travel bookings, courier management, and office asset tracking.
• Ensure workplace discipline, cleanliness, and employee support services.
• Coordinate facility-related requirements and resolve administrative issues promptly.
• Maintain records of office expenses, invoices, and vendor payments.

Required Skills & Qualifications

• Bachelors degree in HR, Business Administration, or related field.
• 24 years of relevant experience in HR and Administration roles.
• Good understanding of HR operations and office administration processes.
• Strong communication and interpersonal skills.
• Proficiency in MS Excel, Word, and HRMS tools.
• Ability to multitask and manage responsibilities independently.
• Strong organizational and coordination abilities.
• Professional attitude with problem-solving mindset.
• Experience in handling employee relations and office coordination is preferred.

Candidate Profile

• Highly organized and detail-oriented professional.
• Proactive, dependable, and capable of handling confidential information.
• Strong team player with a positive attitude.
• Ability to work in a fast-paced and dynamic environment.
• Good coordination and follow-up skills.

Why Join Us

• Opportunity to work in a growing and dynamic organization.
• Collaborative and supportive work culture.
• Exposure to diverse HR and administrative functions.
• Career growth and learning opportunities.