HR Executive

Xanthus Innovations Pvt Ltd; Mumbai; On-site; INR 250,000 - 420,000; Full time

Job summary

Xanthus Innovations Pvt Ltd in Mumbai is looking for an proactive HR Executive for a full-time hybrid role, combining recruitment, HR operations, administration, and employee engagement.

The ideal candidate is highly organized, detail-oriented, and communicates effectively, able to manage multiple responsibilities in a fast-paced environment while based in Mumbai.

Qualifications

• 1-2 years of experience in Recruitment or HR Operations.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Based in Mumbai and able to work in a hybrid setup.

Responsibilities

• Handle end-to-end recruitment for technical and non-technical roles.
• Manage HR operations, administration, and onboarding processes.
• Coordinate employee engagement activities and events.
• Liaise with vendors and internal teams for HR and admin needs.
• Maintain HR records, reports, and MIS.

Skills

Recruitment

HR Operations

Administration

Employee Engagement

MS Office

Tools

MS Office

Job description

Job Title: HR Executive

Location: Mumbai (Hybrid)

Job Type: Full-Time

Experience: 1-2 Years

About the Role

We are looking for a proactive and detail-oriented HR Executive to join our team. This is a full-time Hybrid opportunity for candidates based in Mumbai. The role involves a combination of recruitment, HR operations, administration, employee engagement, and asset management. The ideal candidate should be highly organized, possess excellent communication skills, and be able to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Recruitment

• Manage the end-to-end recruitment process for technical and non-technical roles.
• Source candidates through job portals such as Naukri, LinkedIn, and Indeed.
• Coordinate with recruitment consultants/agencies to source suitable candidate profiles.
• Screen and shortlist resumes based on job requirements.
• Schedule and coordinate interviews with hiring managers.
• Maintain regular communication with candidates throughout the hiring process.
• Coordinate interview feedback, offer rollouts, joining formalities, and onboarding.
• Maintain recruitment trackers, candidate databases, and hiring reports.

HR Administration & Operations

• Prepare and issue HR documents, including Offer Letters, Appointment Letters, Experience Letters, Relieving Letters, Confirmation Letters, and other employment-related documents.
• Maintain employee records, HR documents, and trackers. Handle employee onboarding and exit formalities.
• Manage company assets, including laptop allocation, exchange, formatting, and tracking.
• Maintain employee equipment forms and update asset records.
• Coordinate courier dispatches and collections for laptops and other company assets.
• Track and maintain HR-related bills and invoices.
• Coordinate software licenses, antivirus renewals, and other administrative requirements.
• Maintain HR folders, reports, and documentation.
• Assist with day-to-day HR operations and administrative activities.

Employee Engagement

• Plan and coordinate employee engagement initiatives and activities. Organize celebrations such as Women's Day, Holi, birthdays, work anniversaries, festive events, offsites, team outings, and other employee engagement programs.
• Arrange event logistics, including certificates, gifts, refreshments, and other event materials.
• Prepare employee birthday and work anniversary lists.
• Coordinate internal meetings, presentations, and engagement sessions.

Vendor & Stakeholder Coordination

• Coordinate with recruitment agencies, consultants, and hiring partners. Liaise with IT vendors for laptop procurement, repairs, and technical support.
• Coordinate with external vendors for administrative and office-related requirements.
• Follow up with vendors to ensure timely completion of tasks and maintain proper documentation.

General HR Responsibilities

• Maintain HR reports, trackers, and MIS.
• Ensure HR records and documentation are accurate and up to date.
• Support HR projects and process improvement initiatives.
• Coordinate with internal teams on HR and administrative requirements. Perform other HR and administrative responsibilities as assigned.

Requirements

• 1-2 years of experience in Recruitment, HR Operations, or Human Resources.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Ability to work independently in a remote work environment.
• Strong attention to detail and problem-solving skills.
• Candidates must be based in Mumbai.