HR Documentation Executive / HR Executive

Muthoot Finance; Mumbai City; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Muthoot Finance is seeking an HR professional to manage employee documentation, joining formalities, and onboarding coordination. You will ensure timely completion of forms, letters, and other HR documents, while maintaining accurate records and confidentiality.

Responsibilities include collecting and verifying KYC and education documents, coordinating with candidates and internal teams, and generating regular documentation reports.

Qualifications

• Graduate in any discipline with strong HR domain knowledge.
• Familiarity with onboarding documentation and policy adherence.
• Experience in maintaining accurate records and audits.

Responsibilities

• Manage employee documentation and joining formalities end-to-end.
• Collect, verify and maintain KYC and educational documents.
• Ensure timely completion of joining forms, offer/appointment letters.
• Coordinate with candidates and internal teams for pending documents.
• Maintain accurate employee records in HR systems and trackers.
• Follow up on pending or incomplete documentation.

Skills

HR documentation

Onboarding processes

Follow-up coordination

Communication skills

MS Excel

MS Word / HR systems

Education

Graduate in any discipline

HR/Management qualification

Tools

MS Excel

MS Word

HRIS / HR Systems

Job description

Job Summary

We are looking for an HR professional responsible for managing employee documentation, joining formalities, HR records and coordination to ensure a smooth and timely onboarding process.

Key Responsibilities

• Manage complete employee documentation and joining formalities.
• Collect, verify and maintain employee KYC and educational documents.
• Ensure timely completion of joining forms, offer letters, appointment letters and other HR documentation.
• Coordinate with candidates and internal teams for pending documents.
• Maintain accurate and updated employee records in HR systems and trackers.
• Follow up with candidates/employees for pending or incomplete documentation.
• Coordinate with HR Operations, Recruitment and Shared Services teams for smooth onboarding.
• Ensure documentation is completed as per company policies and process requirements.
• Maintain confidentiality and proper filing of employee information.
• Prepare and maintain regular documentation reports and trackers.
• Support the HR team in other employee lifecycle activities whenever required.

Required Skills

• Good knowledge of HR documentation and onboarding processes.
• Strong follow-up and coordination skills.
• Good communication and interpersonal skills.
• Proficiency in MS Excel, Word and basic HR systems.
• Good attention to detail and ability to maintain accurate records.
• Ability to handle multiple requirements within timelines.

Experience

14 years of experience in HR Operations / HR Documentation / Recruitment Operations / Onboarding.

Location

As per business requirement

Qualification

Graduate in any discipline; HR/Management qualification will be an added advantage.