HR Business Partner - Night shift

AIS business solution; Gurugram District; On-site; INR 420,000 - 780,000; Full time

Job summary

A Sr HR Executive specializing in Time & Attendance and MIS reporting is sought to ensure accurate attendance, manage data integrity, and provide insights to support HR decisions at AIS business solution in Gurugram, Haryana.

The role emphasizes data management, payroll accuracy, compliance with labour laws, and development of HR dashboards. Ideal candidates have 5–8 years in HR, hands-on experience with Time & Attendance systems like Matrix or Saral, and strong MS Office skills.

Qualifications

• Graduate or Masters degree in relevant field.
• Experience with time & attendance management and payroll.
• Proven track record in HR data management and MIS reporting.

Responsibilities

• Time and Attendance management: oversee recording, leaves, attendance data, and enforce policies.
• Data management: maintain accurate HR records, ensure privacy and data quality.
• Employee support: address attendance and policy questions and provide guidance.
• MIS reporting: develop and maintain HR dashboards and reports, analyze trends.
• Compliance: ensure labour law compliance and aid statutory reporting.
• Data analysis and decision support: extract insights to improve workforce management.
• Technology management: stay updated on HR tech and implement HRIS solutions.
• Team collaboration: work with HR and other departments to ensure processes run smoothly.
• Reporting to senior management: present findings and reports to HR leadership.

Skills

Time & Attendance

Data Management

MIS Reporting

MS Office

Data Analysis

HRIS

Payroll

Education

Graduate or Masters

Tools

Saral Software

Matrix

HRIS Systems

Job description

Job Objective:

Sr HR Executive specializing in Time & Attendance and MIS reporting is to ensure accurate and efficient management of employee attendance, provide valuable insights through data analysis, and support the HR department in making informed decisions that contribute to the overall success of the organization.

Specializing in Data Management typically involves responsibilities related to managing and optimizing HR data and information within an organization.

Key Deliverables:

• Time and Attendance Management: Efficiently manage and oversee the time and attendance system for the organization. Monitor and ensure accurate recording of employee work hours, leaves, and attendance data. Implement and enforce attendance policies and procedures.
• Data Management: Collect, validate, and enter HR data into databases, ensuring its accuracy and completeness. Continuously update and maintain employee records, ensuring compliance with data privacy and security regulations. Establish and enforce data quality standards to maintain the integrity of HR data, preventing errors and inconsistencies.
• Employee Support: Address employee queries and concerns related to attendance, leave balances, and other HR-related matters. Provide guidance on company policies and procedures.
• MIS Reporting: Develop, maintain, and enhance Management Information System (MIS) for HR data and reporting. Generate regular reports and dashboards related to attendance, employee performance, and other HR metrics. Analyze data to identify trends, patterns, and areas for improvement.
• Compliance: Ensure compliance with labor laws and regulations related to attendance and payroll. Assist in preparing and submitting necessary reports to government authorities or auditors.
• Data Analysis and Decision Support: Utilize data analysis tools and techniques to extract actionable insights, such as trends in workforce demographics, attrition, and employee performance. Assist in making data-driven decisions to improve workforce management.
• Technology and Software Management: Stay updated on HR technology and software solutions related to time and attendance. Manage the implementation and maintenance of HRIS or attendance tracking software.
• Team Collaboration: Collaborate with other HR team members and departments to ensure the smooth functioning of HR processes.
• Reporting to Senior Management: Present findings and reports to senior management, HR leadership, and other relevant stakeholders.

Key Performance Indicators:

• Data Accuracy and Integrity: Percentage of accurate and error- free HR data entries and updates. Measure the consistency and reliability of HR data over time.
• Timeliness of Data: Measure how quickly HR data is updated after events (e.g., new hires, promotions, payroll, reports, ESIC & UAN generation).
• Process Efficiency Improvement: The number of process improvements implemented to enhance data management and time & attendance tracking.
• Data Analysis and Reporting Accuracy: Evaluate the precision of data analysis and reporting provided to HR leaders and other stakeholders.
• Attendance & Payroll Accuracy Rate: This KPI measures the accuracy of attendance calculations and processing payroll on time.
• Employee Satisfaction: The time taken to resolve employee inquiries or issues.
• Data Security and Confidentiality: Ensuring the security of employee personal & payroll data to prevent data breaches and unauthorized access.

Key Roles/ Key Responsibility Areas include but are not limited to:

• Employee life cycle activities
• Maintaining Employee Database, HRIS and employee related data activities.
• Maintaining and reviewing accurate, error-free databases.
• On time & error free processing of letters, completion of post-joining formalities along with proper on time documentation of files.
• Maintaining the data on HRIS on time with accuracy.
• Taking care of employees background verification form third party agency.
• Taking care of medical insurance file processing and updating monthly addition/deletion of employees including their family members in medical policy.
• Preparing Appointment, Confirmation, Experience & Relieving letter.

MIS Reports

• Preparing reports like Attrition reports, Organization Chart, Monthly HR Dashboard, and any other report when required.
• Thinking of new ways of representing data and helping business to make data driven decisions.

Compensation Management

• Leaves and Attendance Management in Matrix.
• Handling monthly payroll for employees on Saral Software.
• Generating UAN and ESIC numbers for all new joiners.
• Internal Interfaces: For Example Business Stakeholders, Recruitment Team, Hiring Managers, Management, HOD, Admin Team, Employees, IT Team
• External Interfaces: For Example Vendors, Candidates, Consultants, Vendors, Colleges, Institutions

ESSENTIAL SKILLS:

• Microsoft Office Suite (MS Word, Excel, PowerPoint, Visio): For creating and managing various HR documents, including Employee Master, Attrition reports, Organization Charts, Dashboards and Presentations.
• Software Proficiency: Familiarity with time & attendance and payroll software.
• Data Analysis Tools: Familiarity with data analysis tools like Microsoft Excel, Google Sheets, or specialized data analysis software and analyzing HR data.
• Problem-solving: Addressing attendance or data issues and resolving conflicts.
• Organizational Skills: Managing schedules, Shift and time off request along with HR data changes request.
• Reporting: Generating various HR reports for HR and management.

DESIRABLE PERSONALITY TRAITS:

• HR Executive should include integrity, analytical thinking, detail-oriented, communication skills, adaptability and a commitment to data accuracy and confidentiality.

Knowledge / Skills / Experience

• Knowledge: Time & Attendance Management, Matrix & Saral System, Report Generation, Data Analysis Tools, Data Management. Skills: Problem-solving, Data Analysis, MS Office; HRIS systems, Attention to details
• Experience: 5 - 8 Years of experience in HR

Desirable Qualifications / Professional Certifications / Education

• Education: Graduate or Masters
• Professional: Proven experience as an HR Generalist, Exposure to payroll management, MIS reporting

Certifications:

• Essential Experience
• Proven experience as an HR Generalist.
• Understanding of general human resources policies and procedures.
• Exposure to payroll management

MIS reporting