Urgent Requirment For HR Executive - Payroll & Compliance

Rgs Fashion (Citistyle); Kolkata District; On-site; INR 450,000 - 650,000; Full time

Job summary

Rgs Fashion (Citistyle) is seeking an HR Operations professional to manage end-to-end lifecycle activities, payroll inputs, and compliance across locations. You will handle onboarding, documentation, and exit processes while ensuring timely communications and accurate records.

The role requires 3–8 years in HR Operations, payroll processing, and HR administration, with hands-on HRMS experience (Keka, GreytHR, Darwinbox) and strong Excel skills. Knowledge of EPF/ESIC/LWF compliance is essential.

Qualifications

• 3 to 8 years of focused experience in core HR Operations, Payroll Processing, and HR Administration.
• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field (MBA/PGDM in HR preferred).
• Hands-on proficiency with modern HRMS software (e.g., Keka, GreytHR, Darwinbox) and Advanced MS Excel (VLOOKUP, Pivot Tables, Data Validation).
• Sound working knowledge of statutory compliance regulations (EPF, ESIC, PT, LWF) and labor laws.
• Strong organizational skills, high attention to data accuracy, excellent written and verbal communication, and strict confidentiality.

Responsibilities

• Manage end-to-end employee lifecycle activities, including onboarding, documentation, probation reviews, transfers, and offboarding.
• Conduct smooth onboarding and orientation programs for new hires, including background verification (BGV) and credential checks.
• Oversee exit processes, exit interviews, clearance collection, and coordinate full & final (F&F) settlements with finance.
• Issue all official HR communications, including offer letters, appointment letters, confirmation letters, and experience certificates.

Skills

Strong organizational skills

Attention to data accuracy

Confidentiality

Communication skills

Education

Bachelor's degree in Human Resources

MBA/PGDM in HR preferred

Tools

Keka

GreytHR

Darwinbox

Spine HR

Job description

Role & responsibilities

1. Employee Lifecycle & HR Operations

• Manage end-to-end employee lifecycle activities, including onboarding, documentation, probation reviews, transfers, and offboarding.
• Conduct smooth onboarding and orientation programs for new hires, including background verification (BGV) and credential checks.
• Oversee exit processes, exit interviews, clearance collection, and coordinate full & final (F&F) settlements with finance.
• Issue all official HR communications, including offer letters, appointment letters, confirmation letters, and experience certificates.

2. Attendance, Leave & Payroll Operations

• Track and verify daily attendance logs, shift allowances, overtime (OT), and biometric sync across locations.
• Maintain and reconcile leave balances, attendance regularizations, and loss of pay (LOP) records.
• Structure CTC components, validate monthly payroll inputs (incentives, arrears, deductions), and ensure accurate salary processing.

3. Statutory Compliance & Vendor Coordination

• Coordinate with internal teams or external consultants for monthly statutory filings, including EPF, ESIC, Professional Tax (PT), and Labour Welfare Fund (LWF).
• Upload required compliance documents, update portals, and manage employee EPF/ESIC registrations, corrections, and claim approvals.
• Handle workplace injury reporting and document submission to insurance/ESIC authorities when necessary.

4. HRMS, Data Management & Reporting

• Maintain and update the HRMS portal (e.g. ,Spine HR, Keka, HRMMitra, GreytHR) with employee master data, org structures, and department organograms.
• Maintain complete, audit-ready hard and soft copies of employee personnel files.
• Prepare periodic HR reports and analytics, including Attendance MIS, Payroll Dashboards, Attrition/Headcount reports, and OT/Leave analysis.

Preferred candidate profile

Experience:

3 to 8 years of focused experience in core HR Operations, Payroll Processing, and HR Administration.

Education:

Bachelors degree in Human Resources, Business Administration, Commerce, or a related field (MBA/PGDM in HR preferred).

Technical Skills:

Hands-on proficiency with modern HRMS software (e.g., Keka, GreytHR, Darwinbox) and Advanced MS Excel (VLOOKUP, Pivot Tables, Data Validation).

Compliance Knowledge:

Sound working knowledge of statutory compliance regulations (EPF, ESIC, PT, LWF) and labor laws.

Competencies:

Strong organizational skills, high attention to data accuracy, excellent written and verbal communication, and strict confidentiality.