HR Associate, Engagement, Communications & Learning

ITC Limited; Kolkata District; On-site; INR 500,000 - 700,000; Full time

Job summary

ITC Limited is seeking a proactive HR Associate to support Employee Engagement, Onboarding and Recruitment Coordination in our Kolkata offices. You will plan and execute engagement activities, manage onboarding tasks and coordinate interviews with hiring managers and panels.

You will also own learning initiatives, maintain accurate trackers, and create impactful presentations for leadership reviews, while coordinating with vendors and internal teams to ensure smooth processes.

Qualifications

• Graduate in any discipline.
• 1.5 to 3.5 years of experience.
• Strong communication and stakeholder management.
• Proficiency in MS Office (Excel/PowerPoint).

Responsibilities

• Plan, coordinate and execute employee engagement activities and events.
• Coordinate onboarding for new employees and manage pre-joining tasks.
• Schedule interviews, track recruitment progress and maintain documentation.
• Own LMS administration and learning calendars.
• Create presentations and dashboards for leadership reviews.
• Coordinate vendor quotations, negotiations and event logistics.

Skills

Communication

Event coordination

Stakeholder management

Project management

MS Excel

PowerPoint

Vendor negotiation

Onboarding

Tools

HRMS

Job description

HR Associate, Engagement, Communications & Learning

• Contributeideas and support the development of innovative and inclusive engagementinitiatives that enhance the employee experience.
• Plan,coordinate and execute employee engagement activities, celebrations and events.
• Developevent concepts, proposals, budgets and execution plans for management reviewand approval.
• Createpresentations, engagement updates and dashboards for leadership reviews.
• Draftand circulate employee communications, including event invitations, teasers,announcements and other engagement collaterals.
• Coordinatewith external vendors for quotations, negotiations, bookings and execution.
• Manageend-to-end event logistics, including venue, materials, vendors, employeeparticipation and post-event closure.
• Anchorand host employee events, celebrations and engagement programs.
• Trackparticipation, feedback and outcomes of engagement activities and maintainrelevant records.
• Conductsurveys with employees and internal stakeholders to understand participationlevels, gather feedback and identify opportunities for improvement.

Employee Onboarding

• Supportand coordinate for the onboarding process for new employees. Maintainonboarding checklist and proactively follow up on pending activities untilclosure as per TAT.
• Coordinateand track with relevant internal teams to ensure timely completion ofpre-joining and joining formalities.
• Initiateand coordinate IT access and other employee access requirements through therelevant internal portals.
• Assistnew employees with applications and requirements relating to meals, transportand other workplace facilities.
• Coordinatewith HR, IT, HR Administration and other stakeholders to ensure a smoothjoining experience.
• Addressroutine onboarding queries and elevate exceptions or issues wherever required.

Recruitment Coordination

• Coordinateand schedule candidate interviews with hiring managers and interview panels.
• Manageinterview calendars and ensure interviews are completed within definedtimelines.
• Followup with interviewers for timely assessment and submission of feedback.
• Assistthe HR Manager to maintain recruitment trackers and monitor candidate movementacross different stages of the hiring process.
• Coordinatecandidate selection and track the workflow with internal team members till theappointment letter roll out.
• Maintainaccurate candidate and interview-related documentation as per valid ID andAddress proofs.
• Coordinatewith candidates and internal stakeholders to ensure a professional and seamlesscandidate experience.

Learning & Development

• Drivethe organization's learning and development agenda aligned with business andworkforce capability requirements.
• Ownand manage learning operations, including Learning Management System (LMS)administration, governance, and learner experience.
• Implementannual learning calendars, learning roadmaps, and capability-buildinginitiatives.
• Createand curate engaging learning content, assessments, knowledge resources, anddigital learning experiences.
• Partnerwith business leaders and stakeholders to understand capability requirementsand translate them into measurable learning solutions.
• Managemandatory and regulatory training programs, ensuring compliance and completiontracking.
• Evaluatelearning effectiveness through analytics, assessments, feedback, and businessimpact measures.
• Research,evaluate, and implement external learning solutions, platforms, certifications,and content providers.
• Preparelearning dashboards, reports, and insights to support decision-making andleadership reviews.
• Excellentverbal and written communication skills, with the ability to communicateconfidently with employees, candidates, vendors and leadership.
• Goodworking knowledge of Microsoft Excel and PowerPoint.
• Abilityto create professional presentations and present information effectively tomanagement.
• Strongplanning, coordination and organizational skills.
• Abilityto independently manage projects and assignments from conceptualization throughexecution and closure.
• Strongfollow-up skills with the ability to manage multiple activities andstakeholders simultaneously.
• Abilityto work within defined timelines and deliver assignments with minimalsupervision.
• Self-starterwith a proactive, hands-on and solution-oriented approach
• Abilityto address, anchor and engage employee and leadership gatherings.
• Stronginterpersonal and stakeholder management skills.
• Goodattention to detail with the ability to maintain accurate trackers anddocumentation.
• Abilityto coordinate and negotiate effectively with external vendors.
• Abilityto adapt to changing priorities and work in a fast-paced environment.

Preferred / Added Advantage

• Experiencewith online graphic-design platform for creating employee communicationcollaterals, event creatives and presentations.
• Familiaritywith AI and productivity tools such as Microsoft Copilot or similar platforms.
• Priorexposure to employee engagement, event management, onboarding, recruitmentcoordination or HR operations.
• Experienceworking in a IT/ITES or shared-services environment.
• Exposureto HRMS, recruitment or employee self-service platforms would be an addedadvantage.

Requirements

Role Overview

Weare looking for a proactive, energetic and execution-focused HR Associate tosupport and independently manage key activities across Employee Engagement,Onboarding and Recruitment Coordination.

Therole requires strong communication and stakeholder management skills, with theability to interact confidently with employees, leadership, candidates andexternal vendors. The ideal candidate should be a self-starter who can takeownership of assignments, manage multiple priorities and drive activities fromplanning through closure within agreed timelines.

Qualification

• Graduatein any discipline
• Validexperience of 1.5 to 3.5 years

Ideal Candidate Profile

Therole would suit someone who is energetic, articulate and comfortable beingvisible within the organization. The individual should enjoy interacting withpeople while also possessing the discipline required to manage trackers,follow-ups and process-driven HR activities.

Thecandidate should be equally comfortable creating an event proposal inPowerPoint, negotiating with a vendor, anchoring an employee event,coordinating a new joiner’s onboarding requirements, and following up with ahiring panel for interview feedback.