Hr And Administration Associate

Superplum; Dadri, New Delhi, Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Superplum is seeking an organized HR & Admin Consultant to manage day-to-day HR operations, onboarding, attendance, payroll support, and admin tasks.

Role includes Background verification, compliance, travel coordination, asset management, exit processes, and recruitment coordination under a one-year contract with potential extension.

Qualifications

• Good understanding of HR operations and employee lifecycle processes.
• Experience with HRMS platforms, preferably Keka, and MS Excel/Google Sheets.
• Strong coordination, follow-up, and documentation skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Handle end-to-end joining formalities, HRMS onboarding, and master data updates.
• Maintain records: PAN, Aadhaar, bank details, PF, and attendance.
• Coordinate background verification for freshers and experienced hires.
• Assist with consultant salary processing and TDS coordination.
• Prepare and maintain consultant agreements and related compliance docs.
• Coordinate PF registration, UAN generation, and related activities.
• Support travel bookings, visa docs, and admin office needs.

Skills

HR Operations

MS Excel

Keka HRMS

Documentation

Coordination

Communications

Confidentiality

Proactive service

Education

Bachelor’s degree in any discipline

HR related certification (preferred)

Tools

MS Excel

Google Sheets

Job description

About the Role:

We are looking for a detail-oriented and proactive HR & Amin Consultant to manage day-to-day HR operations, employee lifecycle processes, HR documentation, compliance coordination, and administrative activities.

The role will primarily focus on HR Operations, including employee onboarding, background verification, attendance management, PF registration, consultant documentation, exit formalities, and travel coordination. The individual will also provide recruitment coordination, asset management, and administrative support as required.

Key Responsibilities:

1. HR Operations & Employee Lifecycle Management

• Manage end-to-end joining formalities, including employee ID and email creation, HRMS onboarding, and employee master data updates.
• Maintain employee records, including PAN, Aadhaar, bank account, and PF details.
• Coordinate background verification (BGV) for freshers and experienced hires, including identity, address, court, previous employment, and UAN verification, as applicable.
• Coordinate HRMS onboarding and basic system training for new employees.
• Ensure PAN-Aadhaar linking verification for new joiners.
• Resolve employee queries related to reporting manager changes, bank details, attendance tracking, and other HR operational matters.
• Maintain and update employee mobile number trackers and other HR records.

2. Payroll & Statutory Compliance Support

• Coordinate PF registration for new joiners and facilitate UAN generation.
• Assist with consultant salary processing, including TDS deduction coordination.
• Prepare and maintain consultant agreements, ensuring the necessary documentation and approvals are in place.
• Coordinate with relevant internal stakeholders for HR documentation and compliance-related activities.

3. Leave, Attendance & Exit Management

• Monitor and process attendance regularization requests in accordance with company policies.
• Manage employee exit formalities, including exit interviews and deactivation of email, Keka, DICE, and other applicable system access.
• Coordinate full and final (F&F) settlement documentation and follow up with reporting managers, HODs, Accounts, and other stakeholders.
• Ensure timely completion of employee offboarding formalities and documentation.

4. Travel & Administrative Coordination

• Coordinate domestic and international travel bookings, including train tickets, flights, hotels, and visa processing.
• Arrange visa documentation, including cover letters, invitation letters, payslips, ITRs, bank statements, insurance, and other supporting documents, as applicable.
• Coordinate office requirements such as meeting room bookings, food arrangements, and other administrative activities.
• Support general office administration and ensure smooth coordination of day-to-day operational requirements.

5. Recruitment & Hiring Coordination

• Support recruitment sourcing through Naukri and other relevant channels, as required.
• Screen resumes against job requirements and coordinate candidate shortlisting.
• Follow up with candidates and hiring managers to schedule interviews and facilitate the recruitment process.
• Maintain and update hiring trackers.
• Coordinate aptitude tests and candidate reporting instructions.
• Prepare and coordinate new-joiner announcements.

6. Asset Management & Employee Support

• Coordinate the allocation of laptops, SIM cards, ID cards, visiting cards, and other assets to employees.
• Maintain asset allocation records and update asset details in Keka and other applicable trackers.
• Coordinate asset purchases and repairs, subject to the required approvals.
• Manage asset retrieval and related documentation during employee exits.
• Coordinate the uploading of employee documents to designated platforms, including Teams.
• Track employee birthdays and work anniversaries and coordinate timely greetings.
• Manage dispatch and courier coordination for laptops, ID cards, visiting cards, and other employee-related materials.

7. Stakeholder Coordination & Documentation

• Coordinate with employees, candidates, hiring managers, HODs, Finance, Accounts, IT, and external vendors to ensure timely completion of HR processes.
• Maintain accurate employee records, trackers, agreements, and supporting documentation.
• Ensure timely follow-ups and closure of assigned tasks.
• Handle additional HR Operations and administrative responsibilities as assigned.

Required Skills & Competencies

• Good understanding of HR Operations and employee lifecycle processes.
• Working knowledge of HRMS platforms, preferably Keka, and MS Excel/Google Sheets.
• Strong coordination, follow-up, and documentation skills.
• Ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• High attention to detail and accuracy in maintaining employee records.
• Ability to handle confidential employee information responsibly.
• A proactive, organised, and service-oriented approach.

Educational Qualification & Experience

• Graduate in any discipline; a qualification in Human Resources or a related field would be preferred.
• Prior experience in HR Operations, HR Generalist activities, or HR administration would be preferred.
• Experience in employee onboarding, BGV coordination, HR documentation, attendance management, and HRMS operations would be an advantage.

Employment Terms:

• Contract Duration: Initial contract of one year.
• Extension / Conversion: The contract may be extended or the position may be converted into a full-time role, depending on business requirements, performance, and organisational approval.

Note:

The role requires close coordination with internal stakeholders and external service providers to ensure the smooth and timely execution of HR processes.