HR Assistant

SHANTI CONSTRUCTION; Ahmedabad; On-site; INR 400,000 - 550,000; Full time

Job summary

SHANTI CONSTRUCTION is seeking an HR professional focused on recruitment, onboarding, and employee data management. The role covers coordinating end-to-end recruitment, screening resumes, scheduling interviews, and maintaining hiring trackers.

You will handle onboarding, document verification, and joining formalities while supporting HR administration and policy implementation. The ideal candidate will have 1–3 years of experience in recruitment, a solid understanding of onboarding, and be based

Qualifications

• 1–3 years of experience in recruitment.
• Strong understanding of end-to-end recruitment and onboarding processes.
• Candidate must be based in Gujarat.

Responsibilities

• Coordinate end-to-end recruitment from job posting to candidate selection and hiring.
• Screen resumes, shortlist candidates and schedule interviews with hiring managers.
• Assist in interview coordination and maintain recruitment trackers.
• Onboard new hires: collect joining documents, prepare files, and facilitate induction and joining formalities.
• Coordinate employee data management: maintain records, attendance, leaves, joining and separation data.
• Support HR reporting: compile data, create monthly HR reports and dashboards as required.
• Provide day-to-day HR admin support and assist with HR policies and procedures.

Job description

Role & Responsibilities

1. End-to-End Recruitment

• Coordinate the complete recruitment process, from job posting to candidate selection.
• Screen resumes and shortlist suitable candidates.
• Schedule interviews and coordinate with candidates and hiring managers.
• Follow up with candidates throughout the recruitment process.
• Assist in interview coordination and documentation.
• Maintain recruitment trackers and update hiring status.

2. Employee Onboarding

• Coordinate the onboarding process for new employees.
• Collect and verify necessary joining documents.
• Prepare and maintain employee files and onboarding records.
• Coordinate induction programs and facilitate joining formalities.
• Ensure timely completion of onboarding documentation.

3. Employee Offboarding

• Coordinate employee exit formalities and documentation.
• Conduct or coordinate exit interviews, wherever required.
• Ensure completion of clearance and handover processes.
• Maintain exit records and update employee databases.
• Coordinate with relevant departments for smooth employee separation.

4. Employee Data Management

• Maintain and regularly update employee records and HR databases.
• Ensure accuracy and confidentiality of employee information.
• Maintain attendance, leave, joining, and separation records.
• Organize and maintain employee documentation.

5. HR Data Collection and Reporting

• Collect, compile, and verify HR-related data from various departments.
• Prepare monthly HR reports and MIS.
• Maintain employee headcount, recruitment, attrition, and other HR trackers.
• Assist in preparing HR dashboards and reports as required.
• Ensure timely submission of accurate HR data.

6. Interview and Meeting Coordination

• Assist in scheduling and coordinating interviews and HR meetings.
• Prepare meeting schedules, agendas, and necessary documentation.
• Maintain meeting records and follow up on action items.

7. General HR Administration

• Provide day-to-day administrative support to the HR department.
• Assist the HR team in various HR initiatives and activities.
• Support the implementation of HR policies and procedures.
• Perform other HR-related responsibilities as assigned by the HR Manager.

Preferred Candidate Profile

• 1-3 years of experience in Recruitment.
• Strong understanding of End-to-End Recruitment process, & onboarding process.
• Candidate must be based out from Gujurat.