HR And IT Admin Executive

Digiwagon Technologies; Ahmedabad District; On-site; INR 250,000 - 360,000; Full time

Benefits offered by this job

5 Days Working with a half-day on 1st/

Paid leaves 15 per year + 3 leaves

Annual Company Trip

Job summary

Digiwagon Technologies in Ahmedabad is seeking an Office Administrator to manage daily office operations, attendance records, expense tracking, invoicing, and document management. You will ensure smooth administrative workflows and accurate record-keeping.

You will coordinate with vendors, handle procurement, maintain IT asset records, support facilities, and prepare routine reports. The role requires strong organizational skills, multitasking, and clear written and verbal communication.

Qualifications

• Proficiency in MS Excel, MS Word, Google Sheets, and email communication.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication.
• Ability to maintain attendance records, expense reports, invoices, and documentation.
• Knowledge of vendor coordination, procurement, and office maintenance.
• Basic understanding of IT asset management and troubleshooting.
• Familiarity with Zoho is an advantage.
• Strong attention to detail, problem-solving, and follow-up skills.
• Ability to work independently and coordinate effectively with employees, vendors, and management.

Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Maintain employee attendance records, prepare monthly attendance reports, and monitor late entries.
• Handle petty cash, common expenses, cashbook updates, and expense tracking.
• Verify, scan, organize, and upload invoices, bills, receipts, and other documents.
• Follow up on pending invoices, payments, and vendor-related matters.
• Maintain office asset records, including laptops, desktops, printers, and other equipment.
• Coordinate IT support, device setup, repairs, and maintenance.
• Manage office supplies, stationery purchases, and inventory records.
• Coordinate with vendors and service providers for quotations, purchases, and maintenance.
• Handle office facility requirements, including internet, CCTV, AC, and other services.
• Prepare daily, weekly, and monthly administrative reports.
• Maintain accurate records and update relevant systems, spreadsheets, and documentation.
• Coordinate office events, celebrations, and other internal activities.
• Communicate with employees, vendors, and management to resolve administrative issues and ensure timely completion of tasks.

Skills

Organizational skills

Multitasking

Time management

Verbal and written communication

Attention to detail

Tools

MS Excel

MS Word

Google Sheets

Email communication

Job description

Job Description:

Responsible for managing daily officeadministration, employee attendance and reporting, expense tracking, invoiceand document management, IT asset records, vendor coordination, officemaintenance, and procurement activities. Ensures smooth office operations,accurate record-keeping, timely report preparation, and effective coordinationwith employees, vendors, and management.

Requirements

• Proficiency in MS Excel, MSWord, Google Sheets, and email communication.
• Good organizational,multitasking, and time-management skills.
• Strong verbal and writtencommunication skills.
• Ability to maintain attendancerecords, expense reports, invoices, and documentation.
• Knowledge of vendorcoordination, procurement, and office maintenance.
• Basic understanding of IT assetmanagement and troubleshooting.
• Familiarity with accounting orbusiness software such as Zoho is an advantage.
• Strong attention to detail,problem-solving, and follow-up skills.
• Ability to work independentlyand coordinate effectively with employees, vendors, and management.

Responsibilities:

• Manage daily officeadministration and ensure smooth office operations.
• Maintain employee attendancerecords, prepare monthly attendance reports, and monitor late entries.
• Handle petty cash, commonexpenses, cashbook updates, and expense tracking.
• Verify, scan, organize, andupload invoices, bills, receipts, and other documents.
• Follow up on pending invoices,payments, and vendor-related matters.
• Maintain office asset records,including laptops, desktops, printers, and other equipment.
• Coordinate IT support, devicesetup, repairs, and maintenance.
• Manage office supplies,stationery purchases, and inventory records.
• Coordinate with vendors andservice providers for quotations, purchases, and maintenance.
• Handle office facilityrequirements, including internet, CCTV, AC, and other services.
• Prepare daily, weekly, andmonthly administrative reports.
• Maintain accurate records andupdate relevant systems, spreadsheets, and documentation.
• Coordinate office events,celebrations, and other internal activities.
• Communicate with employees,vendors, and management to resolve administrative issues and ensure timelycompletion of tasks.

Benefits

• 5 Days Workingwith a half-day on the 1st Saturday of each month
• 15 Paid leaves ayear + 3 additional Experience Based Leave
• 12 Holiday LeavesA Year
• Team BuildingActivities + Annual Company Trip
• Training AndProfessional Development
• Employee FriendlyCulture
• Celebrations AndSocial Events

Requirements: