Administrative Executive

All 4 Season; Ahmedabad District; On-site; INR 279,000 - 391,000; Full time

Job summary

All 4 Season in India is seeking an Admin Executive to support day-to-day administrative, HR coordination, and office operations. You will handle travel bookings, billing support, asset tracking, and maintain accurate records and MIS reports.

The role involves coordinating with internal teams and vendors, managing employee lifecycle tasks, organizing engagement activities, and ensuring compliance with documentation and processes.

Qualifications

• Bachelor’s degree in Commerce, Business Administration, or related field.
• 1–3 years of experience in Administration / HR Support / Office Operations.
• Prior experience in billing, HR coordination, or asset management is an advantage.
• Strong organizational and coordination skills.
• Attention to detail and documentation accuracy.
• Good communication and follow-up skills.

Responsibilities

• Supporting day-to-day office administrative activities as assigned.
• Coordinating with internal teams and vendors for smooth operations.
• Ensuring accurate record-keeping and timely completion of assigned tasks.
• Processing administrative and travel-related bills in the system.
• Performing bill entry, coordination for approvals, and follow-up for payment processing with Accounts.
• Maintaining proper documentation and audit-ready records for all processed bills.
• Assisting in pre-joining and post-joining processes, including documentation and coordination.
• Maintaining and updating employee files, recruitment records, and HR documentation.
• Supporting HR in recruitment coordination and maintaining HR MIS sheets.
• Coordinating with candidates for interviews, joining formalities, and follow-ups.
• Organizing and coordinating employee engagement activities, including birthdays, anniversaries, farewells, and office events.
• Supporting HR initiatives aimed at improving employee morale and workplace culture.
• Maintaining records of laptops, mobile phones, and other assets allocated to employees.
• Coordinating asset allocation for new joiners and ensuring proper handover documentation.
• Tracking return of assets during employee exits.
• Maintaining stock of joining kits, anniversary gifts, and HR inventory items.
• Booking train tickets (including Tatkal) as required for employees.
• Coordinating travel-related documentation and confirmations.
• Preparing, maintaining, and organizing train ticket bills and supporting documents for records and reimbursement.
• Strong organizational and coordination skills.
• Attention to detail and documentation accuracy.
• Good communication and follow-up skills.
• Ability to multitask and prioritize work.
• Proficiency in MS Excel, Word, Google Sheets, and basic HR/admin systems.
• Discretion and confidentiality in handling employee information.

Skills

Travel coordination

Billing support

HR administration

Employee engagement

Asset tracking

MIS reports

Organizational skills

Attention to detail

Communication skills

multitasking

MS Excel

MS Word

Google Sheets

Education

Bachelor’s degree in Commerce or related field

Tools

MS Excel

MS Word

Google Sheets

Job description

The Admin Executive is responsible for supporting day-to-day administrative, HR coordination, and operational activities to ensure smooth office functioning. The role involves travel coordination, billing support, HR administration, employee engagement activities, asset tracking, and maintaining accurate records and MIS reports.

Administrative & Office Support

• Supporting day-to-day office administrative activities as assigned.
• Coordinating with internal teams and vendors for smooth operations.
• Ensuring accurate record-keeping and timely completion of assigned tasks.

Billing & Accounts Coordination

• Processing administrative and travel-related bills in the system.
• Performing bill entry, coordination for approvals, and follow-up for payment processing with Accounts.
• Maintaining proper documentation and audit-ready records for all processed bills.

HR Operations & Employee Lifecycle Support

• Assisting in pre-joining and post-joining processes, including documentation and coordination.
• Maintaining and updating employee files, recruitment records, and HR documentation.
• Supporting HR in recruitment coordination and maintaining HR MIS sheets.
• Coordinating with candidates for interviews, joining formalities, and follow-ups.

Employee Engagement & Culture Initiatives

• Organizing and coordinating employee engagement activities, including:
• Birthdays
• Work anniversaries
• Farewells
• Internal celebrations and small office events
• Supporting HR initiatives aimed at improving employee morale and workplace culture.

Asset & Inventory Management

• Maintaining records of laptops, mobile phones, and other assets allocated to employees.
• Coordinating asset allocation for new joiners and ensuring proper handover documentation.
• Tracking return of assets during employee exits.
• Maintaining stock of joining kits, anniversary gifts, and HR inventory items.

Administrative & Office Support

• Supporting day-to-day office administrative activities as assigned.
• Coordinating with internal teams and vendors for smooth operations.
• Ensuring accurate record-keeping and timely completion of assigned tasks.

Travel & Ticketing Coordination

• Booking train tickets (including Tatkal) as and when required for employees.
• Coordinating travel-related documentation and confirmations.
• Preparing, maintaining, and organizing train ticket bills and supporting documents for records and reimbursement.
• Strong organizational and coordination skills
• Attention to detail and documentation accuracy
• Good communication and follow-up skills
• Ability to multitask and prioritize work
• Proficiency in MS Excel, Word, Google Sheets, and basic HR/admin systems
• Discretion and confidentiality in handling employee information

Qualifications & Experience

• Bachelor’s degree in Commerce, Business Administration, or related field
• 1–3 years of experience in Administration / HR Support / Office Operations
• Prior experience in billing, HR coordination, or asset management is an advantage