Hr And Administration Associate

Ramesh Navalmal Jain; Pune District; On-site; INR 268,000 - 469,000; Full time

Job summary

Ramesh Navalmal Jain is seeking a Talented HR & Admin Associate to support recruitment activities, onboarding, offboarding, training and day‑to‑day operations. The role requires a versatile skill set, excellent organizational abilities, and a proactive approach to problem‑solving.

You will screen profiles, schedule interviews, manage front desk operations, coordinate with vendors, and drive global engagement initiatives for both remote and in‑person activities.

Qualifications

• 2 to 3 years of relevant experience.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite.
• Strong organizational and multitasking abilities with excellent time management skills.
• High level of integrity and ability to maintain confidentiality.

Responsibilities

• Admin: Manage calls, emails, scheduling, and event calendars.
• Admin: Plan and book client visits, including US Leadership Team.
• Admin: Handle petty cash, office expenses, and inventory.
• Admin: Oversee ID/biometric setup and office maintenance.
• Admin: Primary contact for employee concerns and office issues.
• Admin: Manage vendor invoices and coordinate with building security/maintenance.
• Admin: Take on additional responsibilities as assigned.
• HR Operations: Manage front desk and HR functions including onboarding, offboarding, engagement, training.
• HR Operations: Support recruitment process - screen profiles, schedule interviews, post jobs, background checks.
• HR Operations: Maintain employee records and respond to HR inquiries.
• HR Operations: Prepare documents, presentations, and reports; handle sensitive information.
• HR Operations: Coordinate with vendors; drive engagement initiatives (remote and in-person).
• HR Operations: Organize internal events and global engagement activities.
• HR Operations: Collaborate with cross-functional teams.
• HR Operations: Coordinate with global teams for virtual activities.

Skills

Communication

MS Office

Organization

Integrity

Education

Bachelors/Masters in HR or related

Tools

MS Office Suite

Job description

JOB SUMMARY

We are seeking a talented and experienced HR & Admin Associate to join our dynamic team and be responsible for assisting the team with recruitment activities like screening the profiles, scheduling interviews, and stakeholder coordination. Help the team with HR tasks like onboarding, offboarding, training & development and support in day-to-day operations as an when required. This role requires a versatile skill set, excellent organizational abilities, and a proactive approach to problem-solving.

PRIMARY RESPONSIBILITIES

1. Admin:
   • Manage calls, emails, meeting schedules, and event calendars.
   • Assist with planning and bookings for client visits, including the US Leadership Team.
   • Handle petty cash, office expenses, and manage office supply inventory.
   • Oversee employee ID/biometric setup, maintain documents, and ensure timely office repairs and maintenance.
   • Serve as the primary contact for employee concerns and office-related issues.
   • Manage vendor relationships, process invoices on time, coordinate with building security/maintenance, and supervise ancillary staff.
   • Take on additional responsibilities as assigned.
2. HR Operations:
   • Manage front desk operations and assist in HR functions, including onboarding, offboarding, employee engagement, training and development programs.
   • Support the team in recruitment process - Check profiles and do initial screening of the candidates, schedule interviews, do job postings and initiate background verification for the new joiners.
   • Maintain employee records and respond to HR-related inquiries as required.
   • Prepare documents, presentations, and reports, and handle sensitive information with integrity.
   • Coordinating and maintaining relationships with vendors.
   • Support and drive employee engagement initiatives to promote a positive and inclusive office culture (remote and in-person).
   • Assist in organizing and driving internal events, activities, and engagement programs globally (remote and in-person).
   • Collaborate with cross-functional teams to encourage collaboration and team bonding.
   • Coordinate with global teams to support HR and virtual engagement activities and social initiatives.
3. Assisting the finance team as required.
4. Any additional responsibilities which may be assigned.

SKILLS/EXPERIENCE

• 2 to 3 years of relevant experience
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite.
• Strong organizational and multitasking abilities with excellent time management skills.
• High level of integrity and ability to maintain confidentiality.

Male candidate is preferred.

EDUCATION

Bachelors/ Masters degree in Human Resources or related field.

WHAT IS IN IT FOR YOU

• Being an integral part of a dynamic, growing company that is well respected in its industry.
• Competitive pay based on experience.