HR Administration Consultant

Innovation Group UAE; Kolkata District; On-site; INR 335,000 - 469,000; Full time

Job summary

Innovation Group UAE is seeking an organized HR/Administrative assistant in Kolkata to support attendance, payroll preparation and onboarding processes. You will coordinate interviews, maintain staff records and handle travel, office supplies and vendor communications in a busy office environment.

The role requires a graduate with 1–3 years in HR or administration, strong English and Hindi communication, and proficiency in MS Excel and Word.

Qualifications

• Graduate in any discipline; HR or administration qualification is a plus.
• 1–3 years of experience in HR support, office administration or similar roles.
• Proficient with MS Excel, Word, email and online booking platforms.
• Excellent written and spoken English and Hindi; Bengali knowledge is an advantage.
• Strong organisational skills, attention to detail and reliable follow-through.

Responsibilities

• Maintain attendance, leave, late arrival and out-of-office records for staff, including those at client locations.
• Prepare monthly attendance and leave summaries for payroll and management review.
• Coordinate interviews, shortlisting and induction for new hires.

Skills

HR support

Office administration

Communication

Education

Bachelor's degree

Tools

MS Excel

MS Word

Email

Online booking platforms

Job description

Key responsibilities

• Maintain accurate attendance, leave, late arrival and out-of-office records, including staff working at client locations.
• Prepare monthly attendance and leave summaries for payroll processing and management review.
• Identifying and taking first round interview for candidates or CA articles.
• Maintain employee records and assist with joining formalities, onboarding and exit documentation.
• Coordinate interviews, candidate follow-ups and induction of new employees.
• Communicate office policies, holidays and administrative announcements to the team.

Staff coordination and employee support

• Maintain an updated record of staff availability, office presence and travel schedules.
• Regularly check with employees to understand their administrative needs, including stationery, equipment, workspace and travel requirements.
• Act as the first point of contact for routine HR and administrative queries.
• Follow up on employee requests, coordinate their resolution and escalat[e] matters requiring managements attention.
• Support team meetings, training sessions and employee engagement activities.

Travel arrangements and bookings

• Coordinate booking changes, cancellations and refunds.
• Maintain travel records, invoices and expense details, and coordinate with the accounts team.

Office administration

• Monitor stocks of stationery, pantry items and office supplies, and arrange timely replenishment.
• Coordinate with vendors, housekeeping staff, couriers, maintenance providers and building management.
• Arrange repairs and servicing of office equipment and facilities.
• Assist with meeting arrangements, visitor coordination, correspondence and filing.
• Check administrative bills against bookings or services received and submit them for approval and payment.
• Maintain organised records of purchases, vendor details and administrative expenses.

Candidate requirements

• Graduate in any discipline; a qualification in HR or administration would be an advantage.
• Preferably 1-3 years of experience in HR support, office administration or a similar role.
• Working knowledge of MS Excel, Word, email and online booking platforms.
• Good communication skills in English and Hindi; knowledge of Bengali would be an advantage.
• Strong organisational skills, attention to detail and consistent follow-through.