HR & Admin - IMT Manesar

Widmans Laboratory; Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

Widmans Laboratory is seeking a proactive HR & Administration Executive to work closely with the Director, managing HR, administration and business coordination across the organisation.

The role acts as a key coordination point for the Director, ensuring tasks and ad-hoc requirements are completed on time, with strong emphasis on HR processes, documentation and cross-department collaboration.

Qualifications

• 2–5 years of experience in HR, administration, executive assistance, or operations coordination.
• Strong communication and follow-up skills.
• Proactive, organized, and ownership-driven.
• Confidential information handling.

Responsibilities

• Manage recruitment, onboarding and joining formalities.
• Maintain employee records, attendance, leave and HR docs.
• Coordinate payroll inputs with Accounts.
• Handle employee queries and day-to-day HR requirements.
• Coordinate travel, logistics, meetings, and admin requirements.
• Prepare MIS reports and management summaries as required.
• Escalate delays or important issues to the Director.

Skills

HR Coordination

Administration

Executive Support

Vendor Coordination

Tools

MS Excel

PowerPoint

Google Workspace

Job description

About the Role

We are looking for a proactive, organised and execution-oriented HR & Administration Executive who will work closely with the Director and handle HR, administration and business coordination across the organisation.

The role will also act as a key coordination point for the Director, ensuring that tasks, follow-ups and ad-hoc requirements assigned by the Director are completed on time.

Key Responsibilities

HR Management

• Manage recruitment, interview coordination and joining formalities.
• Maintain employee records, attendance, leave and HR documentation.
• Coordinate payroll inputs and employee-related matters with Accounts.
• Handle employee queries and day-to-day HR requirements.
• Coordinate employee onboarding and exit formalities.

Administration

• Manage day-to-day office and administrative requirements.
• Coordinate vendors, repairs, maintenance, housekeeping, security and other support services.
• Handle office/plant supplies, temporary manpower and other ad-hoc requirements.
• Obtain quotations, negotiate with vendors and coordinate routine purchases.
• Coordinate travel, logistics, meetings and other administrative requirements.

Directors Office & Business Coordination

• Follow up with employees and departments on tasks assigned by the Director.
• Collect reports, documents, information and updates required by the Director.
• Maintain a tracker of pending tasks and ensure timely closure.
• Coordinate between departments and follow up until work is completed.
• Prepare MIS reports, presentations and management summaries as required.
• Handle temporary and ad-hoc business requirements across the organisation.
• Escalate delays or important issues to the Director.

Candidate Profile

• 2–5 years of experience in HR, Administration, Executive Assistance, Operations Coordination or a similar role.
• Strong communication and follow-up skills.
• Good knowledge of HR processes and documentation.
• Good MS Excel, PowerPoint and Google Workspace skills.
• Proactive and comfortable taking ownership of tasks.
• Good vendor coordination and negotiation skills.
• Ability to manage multiple responsibilities with minimal supervision.
• Mature, trustworthy and capable of handling confidential information.
• Comfortable communicating with employees, vendors and external stakeholders.