Executive Assistant

Dhanuka Agritech Ltd.; Gurugram District; Hybrid; INR 900,000 - 1,500,000; Full time

Job summary

A manufacturing company in Gurugram is seeking an experienced Executive Assistant to support the executive team and manage HR-related tasks. This hybrid role involves recruitment support, employee engagement initiatives, and administrative duties. The ideal candidate should have 7-8 years of experience, a PGDM/MBA in HR, and strong communication and organizational skills.

Qualifications

• 7-8 years of total experience in a similar role.
• Experience in handling sensitive information and HR data analytics.
• Manage recruitment process including job descriptions, postings, interviews, and candidate tracking.
• Prepare onboarding materials and coordinate employee engagement initiatives.
• Maintain HR data analytics and confidentiality of sensitive information.
• Proficiency with Microsoft Office and HRIS/ATS is desirable.

Responsibilities

• Collaborate with HR Managers on various assignments.
• Support the recruitment process, including job descriptions and interviews.
• Manage executive tasks, prioritizing follow-ups.
• Support corporate and sales recruitments
• Develop and execute employee engagement surveys and analysis
• Assist onboarding for new employees and paperwork
• Assist HR data analytics as required
• Coordinate with HOD, direct reports and stakeholders for HR tasks
• Manage calendar, calls, and expenses for HR Head
• Prioritize executive tasks and ensure timely follow-ups
• Proficiency in MS Office and HR software

Skills

Microsoft Office proficiency

HR software systems knowledge

Excellent communication skills

Analytical skills

Organization and detail-oriented

HRIS/ATS

Communication skills

Problem solving

Organizational skills

Discretion & confidentiality

Education

PGDM / MBA in HR

Tools

HRIS

ATS

MS Excel

Job description

The purpose of this role is to provide exceptional support to the executive team while also managing HR-related tasks. This hybrid role will combine administrative duties, HR support, and data-driven insights, including recruitment support.

More About the Role

Job Description

Job Role: Executive Assistant

Job Code: JC-146

Department: HR

Job Location: Gurgaon

Band Level: E

Designation: Executive/Senior Executive

Relationship & Reporting Structure

No. of Direct Reports: NA

Dotted Line Manager: NA

Areas of Responsibilities

Key Responsibilities

• Collaborate with HR Managers on various assignments & get the same completed as per timelines
• Handle sensitive information with a high degree of professionalism and discretion
• Support the recruitment process by preparing job descriptions, posting job ads, coordinating interviews, and tracking candidate progress
• Supporting in Corporate & sales recruitments
• Support the development and execution of employee engagement initiatives, including surveys, feedback collection, and analysis
• Assist with the onboarding process for new employees, including preparing welcome materials, scheduling orientation sessions, and ensuring necessary paperwork is completed
• Support in HR data analytics wherever required
• Act as a liaison between HOD, direct reports & Other stakeholders in collaborating for HR related tasks & projects
• Managing Calendar, calls & expenses management for HR Head
• Monitor and prioritize executive tasks, ensuring timely follow-ups and completion of key assignments
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and HR software systems (e.g., HRIS or ATS) is desirable
• Excellent written and verbal communication skills with an ability to interact professionally at all levels
• Ability to work collaboratively in a team setting and with diverse stakeholders
• Has Strong problem-solving, analytical skills
• Highly organized & detail oriented
• Should be proactive on follow-ups
• High levels of emotional intelligence
• Proactive, resourceful, and solution-oriented with the ability to anticipate needs and act without direct supervision
• Agility in handling multi tasks
• High levels of integrity & being trustworthy enough to handle sensitive/confidential information

Job Requirements

Total Experience: 7-8 years

Industry: Manufacturing

Education Requirements: PGDM / MBA in HR