HR & Admin Head, MOV Manufacturing

Prodocs Solutions; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Prodocs Solutions in Mumbai is seeking an experienced HR professional to lead plant HR, payroll and policy frameworks. The role covers HR operations, recruitment, compliance, and employee relations in a manufacturing setup.

You will administer payroll, attendance, benefits and statutory filings while driving engagement and workplace culture across the plant. Fluency in English, Hindi, and Marathi is essential for daily interactions.

Qualifications

• Graduate with MBA/PGDM in HR preferred; 6–8+ years in HR in manufacturing.
• Strong knowledge of Factories Act, PF, ESIC, CLRA, and Labour Codes.
• Proficient with payroll and attendance software and MS Excel.
• Experience handling contract labour and labour inspections.
• Clear communicator in English, Hindi and Marathi.

Responsibilities

• Develop and implement HR policies, attendance, leaves, shifts, overtime, conduct and code of conduct.
• Manage recruitment, onboarding, inductions, and joining formalities.
• Run payroll, attendance and benefits processing and settlements.
• Ensure compliance with PF, ESIC, tax, bonus, and minimum wages.
• Handle employee relations, performance appraisals and KRAs.
• Coordinate training calendars and external trainings.
• Oversee admin, facilities, vendor management and EHS support.

Skills

HR policies

Grievance handling

Payroll & attendance

Employee engagement

Contract labour management

Labour law knowledge

Multilingual communication

Education

MBA/PGDM (HR)

MSW/MLS (HR/Labour Welfare)

Law degree or labour law diploma

Any Graduate

Tools

MS Excel

Payroll software

Attendance software

Job description

Organization set-up and HR policies:

• Work with the Plant Head on the plant organization chart, manpower plan, grades and reporting lines.
• Maintain job descriptions, KRAs and approval authorities for all plant roles.
• Draft and roll out HR policies: attendance, leave, shifts, overtime, conduct, discipline, travel and a code of conduct.
• Prepare the employee handbook and standing orders as applicable.

Recruitment and onboarding:

• Hire staff, supervisors, operators and contract labour to the manpower plan; manage job portals, consultants and referrals.
• Run interviews with department heads, reference and document checks, offer letters and joining formalities.
• Run induction: company and product overview, plant rules, safety, quality basics.

Payroll, attendance and benefits:

• Run monthly payroll, attendance (biometric), leave, overtime and shift records.
• Process full and final settlements, gratuity and bonus.
• Manage employee insurance (group medi claim, accident cover) and other benefits.

Statutory and labour compliance:

• Ensure PF, ESIC, Professional Tax, Maharashtra Labour Welfare Fund, Bonus, Gratuity and Minimum Wages compliance and timely filings.
• Keep the factory licence, Factories Act registers and returns, and contract labour (CLRA) registration and records current.
• Track the four Labour Codes and Maharashtra rules; update practices and registers as they apply.
• Verify contractors' PF/ESIC and wage compliance every month.
• Set up and run the POSH Internal Committee; maintain records.
• Coordinate labour department inspections and notices.

Employee relations and performance:

• Handle grievances, discipline, warnings and domestic enquiries fairly and on record.
• Run the annual appraisal and KRA cycle with department heads; maintain personnel files.
• Drive engagement: communication meetings, recognition, festival and welfare activities; track attrition.

Training co-ordination:

• Maintain the plant training calendar with the Plant Head, QA and QC heads.
• Keep training records, attendance and the skill matrix up to date for audits.
• Arrange external training and certifications as approved.

Administration and facilities:

• Manage housekeeping, security, canteen or tea service, transport and office supplies.
• Manage facility vendors and AMCs: building maintenance, pest control, water, lifts, IT support.
• Support EHS on fire safety, first aid, emergency drills and statutory licences and renewals.
• Manage company assets, insurance renewals, visitor control, travel and courier.
• Control the admin budget and vendor bills.

Qualifications and skills:

• Any Graduate. (MBA / PGDM (HR) or MSW / MLS (HR or Labour Welfare), law degree or labour law diploma will be preferred)
• 6-8+ years in HR and administration, preferably in a manufacturing plant or factory.
• Working knowledge of the Factories Act, PF, ESIC, CLRA, wage and bonus laws, the Labour Codes and Maharashtra labour rules.
• Hands‑on with payroll and attendance software and MS Excel.
• Experience handling contract labour, labour inspections and domestic enquiries.
• Firm, fair, and discreet; clear communicator in English, Hindi and Marathi

Work Location:

Andheri East, Mumbai

Other Details:

The plant is new & HR will help setup the organization manpower plan, HR policies, payroll and the compliance framework from day one. This is a hands‑on role with a small team.

CTC: commensurate with experience.

Regards,

Gaurav A