HR Admin Executive

Dhyey Consulting; Vadodara; On-site; INR 201,000 - 335,000; Full time

Job summary

Dhyey Consulting in Vadodara is seeking a Front Desk and Administrative Support professional. You will greet visitors, answer calls, direct inquiries, manage the reception, handle mail and packages, and help maintain a secure, organized office.

The ideal candidate has a high school diploma, 1–3 years in front desk or admin roles, and strong communication along with MS Office skills. This role requires multitasking in a fast-paced environment, occasional overtime, and familiarity with travel desk

Qualifications

• High school diploma or equivalent; admin training is a plus.
• 1–3 years in front desk/administrative roles.
• Strong organizational and communication skills.
• Proficiency in MS Office and ability to multitask.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Answer phone calls and direct inquiries to appropriate departments.
• Manage front desk operations and maintain a tidy reception area.
• Handle incoming and outgoing mail and packages.
• Maintain security by following procedures and monitoring visitor access.
• Provide general administrative support and assist with travel desk responsibilities.

Skills

Customer service

Communication

Organization

Multitasking

MS Office

Education

High school diploma or equivalent

Admin-related training (preferred)

Tools

Microsoft Office Suite

Travel booking systems

Job description

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Answer phone calls and respond to inquiries, directing calls to the appropriate departments.
• Manage the front desk operations, ensuring a tidy and organized reception area.
• Handle incoming and outgoing mail and packages.
• Maintain security by following procedures and monitoring visitor access.

Roles And Responsibilities

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Answer phone calls and respond to inquiries, directing calls to the appropriate departments.
• Manage the front desk operations, ensuring a tidy and organized reception area.
• Handle incoming and outgoing mail and packages.
• Maintain security by following procedures and monitoring visitor access.

Front Desk Duties

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Answer phone calls and respond to inquiries, directing calls to the appropriate departments.
• Manage the front desk operations, ensuring a tidy and organized reception area.
• Handle incoming and outgoing mail and packages.
• Maintain security by following procedures and monitoring visitor access.

Administrative Support

• Provide general administrative support, including scheduling meetings, managing calendars, and coordinating office supplies.
• Prepare and maintain accurate records, reports, and documentation of stationery and office items
• Assist with data entry and maintain filing systems, both physical and digital.
• Support various departments with administrative tasks as needed.

Travel Desk Responsibilities

• Taking care of travel desk for domestic and international travel as per travel budget
• Planning of travel as per travel policy and amending policy as per need with approval
• Coordinate travel arrangements for employees, including booking flights, hotels, and ground transportation.
• Prepare and manage travel itineraries, ensuring all details are accurate and communicated to the traveler.
• Assist employees with travel-related inquiries and provide support during travel.
• Stay informed about travel policies and regulations to ensure compliance.
• Policy making and SOP making

Qualifications

• High school diploma or equivalent; additional education in administration or related fields is a plus.
• 1-3 experience in front desk, administrative roles and travel desk
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and work in a fast-paced environment.
• Customer service-oriented with a positive attitude.

Preferred Skills

• Experience with travel booking systems and procedures.
• Knowledge of office management systems and procedures.
• Ability to handle sensitive information with confidentiality.

Working Conditions

• Typical office environment.
• May require occasional overtime or flexibility in hours during busy periods.