HR & Admin Executive

SourcingXPress; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

SourcingXPress in Baner, Maharashtra is seeking an HR & Admin Executive to manage end-to-end HR operations including recruitment, onboarding, and employee records, along with day-to-day office administration.

You will coordinate interviews, maintain records, ensure statutory compliance, handle payroll inputs, and support management with scheduling and office coordination. Excellent English and Hindi communication is essential; Marathi is a plus.

Qualifications

• 3–5 years in an HR generalist or HR & admin role.

Responsibilities

• Manage end-to-end recruitment: sourcing, screening, scheduling interviews, and coordinating offers.
• Handle onboarding and exit formalities—offer letters, appointment letters, document collection, and induction.
• Maintain accurate employee records, attendance, and leave data; provide payroll inputs each month.
• Draft and administer HR documents—letters, policies, and the employee handbook—and conduct policy walkthroughs for new joiners.
• Track probation periods, confirmations, and appraisal cycles; coordinate performance reviews.
• Handle employee queries and grievances professionally and confidentially.
• Drive employee engagement activities; ensure statutory compliance (PF, ESIC, gratuity, etc.).
• Oversee day-to-day office administration—housekeeping, supplies, and facility upkeep.
• Manage vendors, AMCs, and service providers; process bills and invoices for approval.
• Maintain records of office assets (laptops, ID cards, SIMs); handle issue and recovery during joining/exit.
• Coordinate logistics as needed.
• Support management with scheduling, documentation, and general office coordination.

Skills

Recruitment

Onboarding

Policy administration

Employee records

Payroll inputs

Communication

English & Hindi

Marathi (plus)

Office coordination

Tools

HRMS

MS Office

Google Workspace

Job description

We're looking for an HR & Admin Executive to manage end-to-end HR operations — recruitment, onboarding, employee records, and policy administration — along with day-to-day office administration for our Baner office.

Responsibilities

• Manage end-to-end recruitment: sourcing, screening, scheduling interviews, and coordinating offers.
• Handle onboarding and exit formalities—offer letters, appointment letters, document collection, and induction.
• Maintain accurate employee records, attendance, and leave data; provide payroll inputs each month.
• Draft and administer HR documents—letters, policies, and the employee handbook—and conduct policy walkthroughs for new joiners.
• Track probation periods, confirmations, and appraisal cycles; coordinate performance reviews.
• Handle employee queries and grievances professionally and confidentially.
• Drive employee engagement activities; ensure statutory compliance (PF, ESIC, gratuity, etc.).
• Oversee day-to-day office administration—housekeeping, supplies, and facility upkeep.
• Manage vendors, AMCs, and service providers; process bills and invoices for approval.
• Maintain records of office assets (laptops, ID cards, SIMs); handle issue and recovery during joining/exit.
• Coordinate logistics as needed.
• Support management with scheduling, documentation, and general office coordination.

Requirements

• 3–5 years in an HR generalist or HR & admin role, preferably in a startup or SME.
• Working knowledge of recruitment portals (Naukri, LinkedIn), HRMS, and MS Office/Google Workspace.
• Familiarity with Indian labour laws and statutory compliance basics.
• Excellent communication in English and Hindi; Marathi a plus.
• Organized, hands‑on, and dependable with sensitive information.