Hiring For Executive Assistant- Mumbai(5 days a week), BKC

Steno House; Mumbai; Hybrid; INR 1,200,000 - 1,800,000; Full time

Job summary

Steno House in Mumbai seeks a highly experienced Executive Assistant to support senior partners. You will manage calendars, coordinate domestic and international travel, and handle complex scheduling across time zones.

Responsibilities include forex and immigration coordination, time and expense sheet management, and contributing to business development activities. A graduation degree and 12+ years of secretarial experience are required, with excellent English communication and MS Office

Qualifications

• A graduation degree is required.
• 12+ years of secretarial experience in professional services or multinational companies.
• Excellent oral and written English communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manages the calendars for the assigned Partners with an understanding of business priorities and alternatives.
• Organizes and coordinates domestic and international travel arrangements, including flights, hotels, ground transportation, and logistics.
• Handles forex requirements, passport/visa and immigration-related processes, and coordinates across multiple time zones.
• Supports business development activities.
• Time Sheet Management.
• Expense Sheet Management.
• Proactively follows up on emails and determines next steps from scheduling perspective.

Skills

English proficiency

Executive support

Education

Graduation degree

Tools

MS Office

Job description

Role & responsibilities :

• Actively manages the calendars for the assigned Partners with an overall understanding of business priorities to offer alternatives, trade-offs.
• Organizes and coordinates domestic and international travel arrangements, including flights, hotels, ground transportation, and point-to-point logistics.
• Anticipates commuting time, directions, airport transfers, and other travel requirements to ensure seamless journeys. Handles passport, visa, and immigration-related processes as required. Manages FOREX requirements and coordinates travel schedules across multiple time zones. Ensures all travel plans are well-organized and aligned with executive schedules.
• Supports business development activities.
• Time Sheet Management
• Expense Sheet Management
• With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.

Preferred candidate profile

• A graduation degree.
• 12+ years of secretarial experience gained in professional services or multi-national companies
• Excellent oral and written English language communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)