Guest Relation Executive

Kalcon Communication; Pune District; On-site; INR 250,000 - 400,000; Full time

Job summary

Kalcon Communication welcomes a polished Front Office Executive to greet visitors and manage calls from Pune. You will coordinate with internal teams, maintain records, schedule meetings, and assist with day-to-day office activities, ensuring a smooth office flow.

The role demands good English and Hindi communication, basic MS Office skills, and a professional demeanor. Freshers are welcome; immediate joining is preferred.

Qualifications

• Under graduate/graduate with good communication.
• 2 years front office, reception, administration or customer handling.
• Freshers with a confident and professional personality are welcome.
• Good verbal communication in English and Hindi; Marathi will be an added advantage.
• Presentable, polite and professional while interacting with visitors, clients and employees.
• Basic knowledge of MS Office, MS Excel and email communication.
• Good telephone etiquette and interpersonal skills.
• Ability to manage multiple tasks, coordinate with different departments and maintain records.
• Should be punctual, organized, responsible and willing to learn.
• Candidates who can join immediately or within a short notice period will be preferred.
• Languages: Hindi, Marathi, English preferred

Responsibilities

• Welcome and assist visitors, clients and business partners professionally.
• Handle incoming calls and direct them to the appropriate department/person.
• Maintain visitor and call records.
• Coordinate with internal teams and assist with day-to-day office activities.
• Receive and manage courier, documents and office correspondence.
• Schedule meetings and coordinate appointments.
• Handle basic email communication and documentation.
• Maintain a professional and organized reception area.
• Assist the management/admin team with general coordination work.
• Follow up with clients or contacts when required.

Skills

Good communication

Verbal English & Hindi

MS Office

MS Excel

Telephone etiquette

Interpersonal skills

Organizational skills

Multi-tasking

Punctuality

Education

Undergraduate/Graduate

Tools

MS Office

MS Excel

Job description

Role & responsibilities

1. 1.Welcome and assist visitors, clients and business partners professionally.
2. 2.Handle incoming calls and direct them to the appropriate department/person.
3. 3.Maintain visitor and call records.
4. Coordinate with internal teams and assist with day-to-day office activities.
5. 4.Receive and manage courier, documents and office correspondence.
6. 5.Schedule meetings and coordinate appointments.
7. 6.Handle basic email communication and documentation.
8. 7.Maintain a professional and organized reception area.
9. 8.Assist the management/admin team with general coordination work.
10. 9.Follow up with clients or contacts when required.

Preferred candidate profile

• - Under Graduate / Graduate with good communication skills.
• - 02 years of experience in front office, reception, administration or customer handling.
• - Freshers with a confident and professional personality are welcome.
• - Good verbal communication in English and Hindi; Marathi will be an added advantage.
• - Presentable, polite and professional while interacting with visitors, clients and employees.
• - Basic knowledge of MS Office, MS Excel and email communication.
• - Good telephone etiquette and interpersonal skills.
• - Ability to manage multiple tasks, coordinate with different departments and maintain records.
• - Should be punctual, organized, responsible and willing to learn.
• - Candidates who can join immediately or within a short notice period will be preferred.
• - Languages: Hindi, Marathi, English preferred