GM Administrative Support

Allegis Group Services, Inc.; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Allegis Group Services, Inc. in Bengaluru seeks an experienced GM Administrative Support to manage day-to-day administrative tasks, calendar coordination, travel bookings, vendor management, and overall office operations.

The role emphasizes maintaining records, processing invoices, ensuring policy compliance, and coordinating with facilities and support teams on high-alert days.

Qualifications

• Proven experience in calendar management.
• Minimum of 4 years' experience in office administration.

Responsibilities

• Manage office administration activities and maintain accurate records.
• Coordinate travel arrangements, accommodation, and transport bookings.
• Handle vendor management, purchase orders, and office supplies procurement.
• Maintain asset inventory and oversee office infrastructure.
• Manage courier services, mail distribution, and document filing.
• Coordinate meetings, events, visitor management, and conference room bookings.
• Support onboarding and exit formalities for employees.
• Process invoices, expense statements, and follow up on payments.
• Ensure compliance with company policies, safety, and facility standards.
• Liaise with facility management, housekeeping, security, and external service providers.
• Maintain emergency contact details and copies of business continuity protocols.
• Coordinate with support teams during office closures, repairs, or high-alert days.
• Visit PF office, compliance office, or government departments for document submission, verifications, and record retrievals.
• Ensure proper filing and tracking of submitted documents and acknowledgments.
• Provide day-to-day administrative support, including calendar management, expense handling, and travel arrangements.

Skills

Calendar management

Travel coordination

Job description

Job Description

We are seeking a detail-oriented and organized individual to provide comprehensive administrative support to our team. This role is pivotal in ensuring smooth office operations and effective coordination of various administrative tasks.

Job Title: GM Administrative Support

Job Description

We are seeking a detail-oriented and organized individual to provide comprehensive administrative support to our team. This role is pivotal in ensuring smooth office operations and effective coordination of various administrative tasks.

Responsibilities

• Manage office administration activities and maintain accurate records.
• Coordinate travel arrangements, accommodation, and transport bookings.
• Handle vendor management, purchase orders, and office supplies procurement.
• Maintain asset inventory and oversee office infrastructure.
• Manage courier services, mail distribution, and document filing.
• Coordinate meetings, events, visitor management, and conference room bookings.
• Support onboarding and exit formalities for employees.
• Process invoices, expense statements, and follow up on payments.
• Ensure compliance with company policies, safety, and facility standards.
• Liaise with facility management, housekeeping, security, and external service providers.
• Maintain emergency contact details and copies of business continuity protocols.
• Coordinate with support teams during office closures, repairs, or high-alert days.
• Visit PF office, compliance office, or government departments for document submission, verifications, and record retrievals.
• Ensure proper filing and tracking of submitted documents and acknowledgments.
• Provide day-to-day administrative support, including calendar management, expense handling, and travel arrangements.

Essential Skills

• Proven experience in calendar management, travel coordination, and administrative activities.
• Minimum of 4 years' experience in office administration.

Additional Skills & Qualifications

• Proficiency in managing office operations and support tasks.
• Strong organizational skills and attention to detail.

Work Environment

The role involves working in a dynamic office environment, coordinating with various departments and external service providers. The individual will be expected to manage a variety of administrative tasks, ensuring compliance with company policies and maintaining a high standard of efficiency.

JOB POSTING DISCLAIMER

• We arean equal opportunity employerand value diversity. All qualified applicants willbeconsideredfor employment withoutdiscrimination based onrace, colour, religion,sex,gender, sexual orientation,pregnancy,childbirth or related medical conditions,age, disability, military or veteran status, or any other protected characteristic under applicable law.
• We are committed to an inclusive recruitment process.Applicantsrequiringreasonable accommodation due to a disabilitymaycontactthe Company's human resources departmentat the email address set out above.