Executive - Admin

Techture; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

Techture is seeking an Admin Executive to ensure smooth day-to-day office operations, maintain administrative systems, coordinate facility management, and provide support to employees and management.

Key duties include daily administration, housekeeping coordination, vendor liaison, procurement, travel arrangements, onboarding support, policy compliance, records management, events, and addressing employee queries.

Qualifications

• Strong organizational and coordination skills are required.
• Good communication and interpersonal abilities are essential.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Vendor and facility management skills.
• Problem-solving and multitasking abilities are important.
• Attention to detail and documentation skills.

Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Coordinate housekeeping, security, pantry, and maintenance activities.
• Handle office supplies, stationery procurement, and inventory management.
• Maintain vendor relationships and coordinate with external service providers.
• Monitor office assets and ensure proper maintenance and record-keeping.
• Process administrative bills, invoices, and payment requests.
• Coordinate travel bookings, hotel reservations, and transportation arrangements.
• Support employee onboarding with workspace and administrative requirements.
• Ensure compliance with office policies, health, safety, and workplace standards.
• Maintain administrative records, contracts, and documentation.
• Organize company events, meetings, and employee engagement activities.
• Address employee administrative queries and support requirements.

Skills

Organizational skills

Communication skills

Vendor management

Facility management

Problem solving

Multitasking

Attention to detail

Education

Bachelor's degree

Tools

MS Office

Job description

Job Summary

The Admin Executive is responsible for ensuring the smooth day-to-day functioning of office operations, maintaining administrative systems, coordinating facility management, and providing support to employees and management.

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Coordinate housekeeping, security, pantry, and maintenance activities.
• Handle office supplies, stationery procurement, and inventory management.
• Maintain vendor relationships and coordinate with external service providers.
• Monitor office assets and ensure proper maintenance and record-keeping.
• Process administrative bills, invoices, and payment requests.
• Coordinate travel bookings, hotel reservations, and transportation arrangements.
• Support employee onboarding with workspace and administrative requirements.
• Ensure compliance with office policies, health, safety, and workplace standards.
• Maintain administrative records, contracts, and documentation.
• Organize company events, meetings, and employee engagement activities.
• Address employee administrative queries and support requirements.

Required Skills

• Strong organizational and coordination skills.
• Good communication and interpersonal abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Vendor and facility management skills.
• Problem-solving and multitasking abilities.
• Attention to detail and documentation skills.

Qualifications

• Bachelors degree in any discipline.
• 2-4 years of experience in Administration, Facilities, or Office Management.
• Experience in vendor management and office operations preferred.

Key Performance Indicators (KPIs)

• Timely resolution of administrative requests.
• Effective vendor and facility management.
• Cost optimization and budget adherence.
• Office maintenance and employee satisfaction.
• Accuracy of administrative records and documentation.