Office Administrator

Codezyng Private Limited; Udupi district; Sur place; INR 350 000 - 520 000; Plein temps

Résumé du poste

Codezyng Private Limited is seeking an organized Office Administrator to manage daily administrative operations, facilities, and vendor coordination in Karnataka. The role includes onboarding support, asset management, and ensuring compliance with company policies.

The ideal candidate will handle travel arrangements, document verification, and driving support for management travel, with strong communication and time-management skills to maintain accurate records.

Qualifications

• Bachelor's degree in Business Administration, Operations, or a related field.
• 2-4 years of experience in office administration, facility management, or operational coordination.
• Strong organizational, coordination, follow-up, and time-management skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office and Google Workspace or Microsoft 365.
• Basic understanding of vendor management, invoice tracking, procurement, and payment coordination.

Responsabilités

• Oversee day-to-day administrative operations, including office management, facilities, and logistics.
• Coordinate travel arrangements, meeting schedules, and company events.
• Manage vendor relationships, negotiate contracts, track invoices, and ensure timely payments.
• Maintain employee attendance, leave records, and access control documentation.
• Support HR with employee onboarding, including ID card issuance, asset allocation, and document verification.
• Assist the IT and Finance departments with asset tracking, procurement, and related documentation.
• Handle incoming calls, emails, and correspondence professionally.
• Ensure compliance with company policies, safety regulations, and facility maintenance requirements.
• Coordinate with external service providers, including travel agencies, housekeeping, courier services, and other vendors.
• Maintain an inventory of office supplies, equipment, and company assets.
• Manage digital services and tools, maintaining an updated inventory of SaaS products, cloud hosting, domains, payment gateways, analytics tools, and other subscriptions.
• Track subscription renewal dates, invoices, billing cycles, and payment schedules to ensure timely renewals and avoid service disruptions.
• Maintain accurate administrative records, reports, and documentation.
• Identify opportunities to improve administrative processes and operational efficiency.
• Provide driving and transportation support for management's official travel, including client meetings, business visits, and other company-related requirements, as needed.

Connaissances

Organizational skills

Coordination

Time management

Communication

Follow-up

Formation

Bachelor's degree in Business Administration or related

Outils

MS Office

Google Workspace

MS Office 365

Description du poste

We are looking for an organized and proactive Office Administrator to manage day-to-day administrative operations, office facilities, vendor coordination, and digital services management. The ideal candidate should have strong coordination, communication, and follow-up skills, with the ability to ensure smooth office operations and maintain accurate administrative records.

Key Responsibilities

• Oversee day-to-day administrative operations, including office management, supplies, facilities, and logistics.
• Coordinate travel arrangements, meeting schedules, and company events.
• Manage vendor relationships, negotiate contracts, track invoices, and ensure timely payments.
• Maintain employee attendance, leave records, and access control documentation.
• Support HR with employee onboarding, including ID card issuance, asset allocation, and document verification.
• Assist the IT and Finance departments with asset tracking, procurement, and related documentation.
• Handle incoming calls, emails, and correspondence professionally.
• Ensure compliance with company policies, safety regulations, and facility maintenance requirements.
• Coordinate with external service providers, including travel agencies, housekeeping, courier services, and other vendors.
• Maintain an inventory of office supplies, equipment, and company assets.
• Manage digital services and tools, maintaining an updated inventory of SaaS products, cloud hosting, domains, payment gateways, analytics tools, and other subscriptions.
• Track subscription renewal dates, invoices, billing cycles, and payment schedules to ensure timely renewals and avoid service disruptions.
• Maintain accurate administrative records, reports, and documentation.
• Identify opportunities to improve administrative processes and operational efficiency.
• Provide driving and transportation support for management's official travel, including client meetings, business visits, and other company-related requirements, as needed.

Requirements

• Bachelor’s degree in Business Administration, Operations, or a related field.
• 2-4 years of experience in office administration, facility management, or operational coordination.
• Strong organizational, coordination, follow-up, and time-management skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office and Google Workspace or Microsoft 365.
• Basic understanding of vendor management, invoice tracking, procurement, and payment coordination.
• Ability to maintain accurate records and handle multiple administrative tasks efficiently.
• Financial discipline and attention to detail when managing expenses, invoices, and renewals.
• Ability to coordinate effectively with HR, IT, Finance, vendors, and other internal teams.
• Familiarity with managing digital tools, software subscriptions, and renewal schedules is preferred.
• Proactive approach to problem-solving and day-to-day operational challenges.
• Must possess a valid four-wheeler driving licence and be proficient and confident in driving, with the flexibility to support management's official travel requirements when needed.