Gem Executive

Svanz International Pvt Ltd; Chandigarh; On-site; INR 350,000 - 550,000; Full time

Job summary

Svanz International Pvt Ltd is seeking a GeM & Tender Executive to manage the complete tendering and GeM bidding process from Mohali, Punjab. The role requires identifying government tenders, preparing bid documents, and coordinating with internal teams to ensure timely submissions.

The ideal candidate has hands-on knowledge of GeM, government tenders, bid documentation, and MS Excel, with strong attention to detail and follow-up skills. Freshers with knowledge may also be considered.

Qualifications

• Graduate in B.Com, BBA, MBA, Engineering, or any relevant discipline.
• 1-3 years of experience in GeM, tender management, government procurement, or bid management.
• Freshers with GeM knowledge and strong documentation skills may be considered.
• Experience in GeM bid participation and catalogue management preferred.

Responsibilities

• Search and identify tenders on GeM and government portals.
• Review tender documents, technical specifications, eligibility criteria, BOQ, EMD, experience, turnover, certifications, and other requirements.
• Evaluate tenders and determine eligibility and feasibility for participation.
• Prepare and submit technical and financial bids within the specified timelines.
• Prepare tender-related documents, declarations, undertakings, compliance sheets, and other required documentation.
• Coordinate with the Sales, Costing, Finance, Production, Purchase, and Quality teams for required information and approvals.
• Manage GeM product catalogues, including product creation, specifications, pricing, images, documents, and catalogue updates.
• Monitor catalogue approval/rejection and resolve issues related to product listings.
• Track GeM bids, tender results, technical evaluations, financial evaluations, and Reverse Auctions (RA).
• Maintain accurate records of all participated tenders, bid status, results, and pending actions.
• Monitor tender corrigendums, amendments, deadline extensions, and revised specifications.
• Prepare daily, weekly, and monthly tender/GeM MIS reports for management.
• Follow up internally to ensure all required documents and information are received before the bid deadline.
• Maintain proper documentation and records of submitted bids for future reference.
• Support post-bid activities, including clarification responses, order/PO follow-up, and coordination after successful bids.

Skills

GeM Portal

MS Excel

MS Office

Tender bidding

Documentation

Attention to detail

Communication

Coordination

Problem solving

Deadline management

Education

B.Com

BBA

MBA

Engineering

Tools

Catalogue management system

Job description

Job Details

GeM & Tender Executive

Job Type: Full-time

Location: Mohali, Punjab

Experience: 1-3 Years

Department: Tender / GeM

About the Role

We are looking for a GeM & Tender Executive to manage and execute the complete tendering and GeM bidding process. The candidate will be responsible for identifying relevant government tenders, evaluating tender requirements, preparing bid documents, participating in GeM bids, managing product catalogues, and coordinating with internal teams to ensure timely and accurate submission of bids.

The ideal candidate should have hands-on knowledge of GeM, government tenders, bid documentation, and MS Excel, along with strong attention to detail and follow-up skills.

Key Responsibilities

• Search and identify relevant tenders and business opportunities on GeM and other government tender portals.
• Review tender documents, technical specifications, eligibility criteria, BOQ, EMD, experience, turnover, certifications, and other requirements.
• Evaluate tenders and determine eligibility and feasibility for participation.
• Prepare and submit technical and financial bids within the specified timelines.
• Prepare tender-related documents, declarations, undertakings, compliance sheets, and other required documentation.
• Coordinate with the Sales, Costing, Finance, Production, Purchase, and Quality teams for required information and approvals.
• Manage GeM product catalogues, including product creation, specifications, pricing, images, documents, and catalogue updates.
• Monitor catalogue approval/rejection and resolve issues related to product listings.
• Track GeM bids, tender results, technical evaluations, financial evaluations, and Reverse Auctions (RA).
• Maintain accurate records of all participated tenders, bid status, results, and pending actions.
• Monitor tender corrigendums, amendments, deadline extensions, and revised specifications.
• Prepare daily, weekly, and monthly tender/GeM MIS reports for management.
• Follow up internally to ensure all required documents and information are received before the bid deadline.
• Maintain proper documentation and records of submitted bids for future reference.
• Support post-bid activities, including clarification responses, order/PO follow-up, and coordination after successful bids.

Required Skills

• Hands-on knowledge of GeM Portal and tender bidding process.
• Good understanding of government tender documents and procurement procedures.
• Strong MS Excel and MS Office skills.
• Excellent documentation and data-management skills.
• Good analytical and problem-solving abilities.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tenders and work within strict deadlines.
• Strong follow-up and organizational skills.

Qualification

Graduate in B.Com, BBA, MBA, Engineering, or any relevant discipline.

Experience

• 1-3 years of relevant experience in GeM, tender management, government procurement, or bid management preferred.
• Candidates with direct experience in GeM bid participation and catalogue management will be preferred.
• Freshers with good knowledge of GeM and strong documentation skills may also be considered.

Key Performance Areas

• Timely identification and evaluation of relevant tenders.
• Accurate and timely bid submission.
• GeM catalogue creation and updation.
• Tender documentation and compliance.
• Bid participation and conversion.
• Timely MIS and tender tracking.
• Coordination with internal departments.
• Maintaining zero-error documentation and submission.

What We Are Looking For

A detail-oriented, responsible, and proactive professional who can independently manage multiple tender activities, coordinate effectively with different departments, and ensure that all GeM and tender submissions are completed accurately and within deadlines.