Front Office Executive - Mysore

Keka Inc.; Mysuru; On-site; INR 250,000 - 420,000; Full time

Job summary

Keka Inc. in Mysuru, India is seeking a Front Office Executive to create a positive first impression for clients and visitors. You will manage the reception, handle administrative tasks, and ensure smooth communication across the office.

Responsibilities include greeting guests, directing calls, coordinating meetings, handling mail, and supporting various departments. The role requires graduates with strong communication and organizational skills and proficiency in MS Office and Zoho.

Qualifications

• Proven experience as a Front Office Executive or similar role.
• Excellent communication and interpersonal skills.
• Professional appearance and attitude.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Zoho).
• Ability to handle stressful situations with poise and tact.

Responsibilities

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer and direct incoming calls in a courteous manner.
• Manage the reception area, ensuring it is clean and organized.
• Assist clients with inquiries and provide information about the firm's services.
• Coordinate client meetings, ensuring meeting rooms are set up appropriately.
• Provide administrative support to various departments as needed.
• Manage incoming and outgoing mail and packages.
• Schedule appointments and maintain the appointment calendar.
• Maintain accurate records of visitor logs and calls.
• Liaise with building management for office maintenance and repairs.

Skills

Communication

Interpersonal skills

Organizational skills

multitasking

Education

Graduation

Tools

Microsoft Office Suite

Zoho

Job description

A Front Office Executive will play a crucial role in creating a positive first impression for our clients and visitors. You will be responsible for managing the reception area, handling administrative tasks, and ensuring smooth communication within the office.

Duties and Responsibilities

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer and direct incoming calls in a courteous manner.
• Manage the reception area, ensuring it is clean and organized.
• Assist clients with inquiries and provide information about the firm's services.
• Connect the incoming calls to concerned department.
• Fix the seating arrangements for Visitors
• Assist and organize employee engagement activities.
• Organize the delivery of food and beverages to CEO
• Coordinate client meetings, ensuring meeting rooms are set up appropriately.
• Provide administrative support to various departments as needed.
• Manage incoming and outgoing mail and packages.
• Keep employees informed about important announcements and updates.
• Schedule appointments and maintain the appointment calendar. Coordinate with team members to ensure meeting schedules are synchronized.
• Monitor and order office supplies as needed.
• Maintain accurate records of visitor logs, incoming calls, and other relevant data. Assist in maintaining databases and contact lists.
• Liaise with building management for office maintenance and repairs.

Note: The principal responsibilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities may be added from time to time depending on organizational requirements.

Education : Graduates

Experience: 0-2 Years

Special knowledge, abilities and skills

Proven experience as a Front Office Executive or similar role. Excellent communication and interpersonal skills.

Professional appearance and attitude. Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Zoho). Ability to handle stressful situations with poise and tact. Knowledge of basic administrative tasks and office equipment.