Front Office Executive - Coimbatore

ESP Engineered; Coimbatore; On-site; INR 167,400 - 279,000; Full time

Job summary

ESP Engineered in Coimbatore is searching for a Front Office Executive who will be the first point of contact for clients and visitors. You will manage the reception area, handle administrative tasks, and ensure smooth office communication.

The ideal candidate will have a graduate degree, excellent communication and interpersonal skills, and experience in similar roles. Responsibilities include greeting visitors, managing phone calls, and providing administrative support.

Qualifications

• Proven experience as a Front Office Executive or similar role.
• Strong organizational and multitasking abilities.
• Ability to handle stressful situations with poise and tact.

Responsibilities

• Greet and welcome visitors with a professional demeanor.
• Answer and direct incoming calls courteously.
• Handle leads and make cold calls to customers.
• Manage the reception area, ensuring cleanliness.
• Assist clients with inquiries about products and services.
• Coordinate client meetings, ensuring meeting rooms are set up appropriately.

Skills

Excellent communication skills

Interpersonal skills

Organizational abilities

Multitasking abilities

Education

Graduate

Tools

Microsoft Office Suite

Zoho

Job description

A Front Office Executive will play a crucial role in creating a positive first impression for our clients and visitors. You will be responsible for managing the reception area, handling administrative tasks, and ensuring smooth communication within the office.

Duties and Responsibilities

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer and direct incoming calls in a courteous manner and direct the calls to the department concerned.
• Handle leads and make cold calls to customers so that the leads can be converted into sales.
• Manage the reception area, ensuring it is clean and organized.
• Assist clients with inquiries and provide information about Company's products and services.
• Assist and organize employee engagement activities as and when required.
• Coordinate client meetings, ensuring meeting rooms are set up appropriately.
• Provide administrative support to various departments as and when required.
• Manage incoming and outgoing mail and packages.
• Schedule appointments and maintain the appointment calendar. Coordinate with team members to ensure meeting schedules are synchronized.
• Monitor and replenish office stationary and supplies on a timely manner.
• Maintain accurate records of visitor logs, incoming calls, and other relevant data. Assist in maintaining databases and contact lists.

Note: The principal responsibilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities may be added from time to time depending on organizational requirements.

Education

Graduates

Experience

0-2 Years

Special knowledge, abilities and skills

Proven experience as a Front Office Executive or similar role. Excellent communication and interpersonal skills.

Professional appearance and attitude. Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Zoho). Ability to handle stressful situations with poise and tact. Knowledge of basic administrative tasks and office equipment.