Front Office Executive- Hubli

ESP Engineered; Hubli; On-site; INR 167,400 - 279,000; Full time

Job summary

ESP Engineered in Hubli, Karnataka, is looking for a Front Office Executive to create a positive first impression for clients. You will manage the reception area, handle administrative tasks, and ensure smooth communication within the office.

The ideal candidate is a graduate with 0-2 years of experience, excellent communication skills, and proficiency in Microsoft Office. This role demands strong organizational abilities and a professional appearance.

Join us to support our vibrant office environment!

Qualifications

• Proven experience as a Front Office Executive or similar role.
• Professional appearance and attitude.
• Ability to handle stressful situations with poise and tact.

Responsibilities

• Greet and welcome visitors with a professional and friendly demeanor.
• Manage the reception area, ensuring it is clean and organized.
• Provide administrative support to various departments as needed.

Skills

Excellent communication skills

Interpersonal skills

Strong organizational abilities

Multitasking abilities

Education

Graduates

Tools

Microsoft Office Suite

Zoho

Job description

A Front Office Executive will play a crucial role in creating a positive first impression for our clients and visitors. You will be responsible for managing the reception area, handling administrative tasks, and ensuring smooth communication within the office.

Duties and Responsibilities

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer and direct incoming calls in a courteous manner.
• Manage the reception area, ensuring it is clean and organized.
• Assist clients with inquiries and provide information about the firm’s services.
• Connect the incoming calls to the concerned department.
• Fix the seating arrangements for visitors.
• Assist and organize employee engagement activities.
• Organize the delivery of food and beverages to the CEO.
• Coordinate client meetings, ensuring meeting rooms are set up appropriately.
• Provide administrative support to various departments as needed.
• Manage incoming and outgoing mail and packages.
• Keep employees informed about important announcements and updates.
• Schedule appointments and maintain the appointment calendar; coordinate with team members to ensure meeting schedules are synchronized.
• Monitor and order office supplies as needed.
• Maintain accurate records of visitor logs, incoming calls, and other relevant data; assist in maintaining databases and contact lists.
• Liaise with building management for office maintenance and repairs.

Note: The principal responsibilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities may be added from time to time depending on organizational requirements.

Education: Graduates

Experience: 0-2 Years

Special knowledge, abilities and skills

• Proven experience as a Front Office Executive or similar role.
• Excellent communication and interpersonal skills.
• Professional appearance and attitude.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Zoho).
• Ability to handle stressful situations with poise and tact.
• Knowledge of basic administrative tasks and office equipment.