FRONT OFFICE EXECUTIVE- KOTTAYAM

IRISH EXPERT LLP; Kottayam; On-site; INR 250,000 - 400,000; Full time

Job summary

IRISH EXPERT LLP seeks a Front Office Executive to greet visitors, answer calls and manage the reception area with a professional demeanor.

You will coordinate meetings, organize mail and supplies, support various departments, and ensure accurate records of logs. Proficiency in MS Office (Word, Excel) and strong communication are essential; graduates with 0–2 years of experience are welcome.

Qualifications

• Fresher or 0–2 years of front office/clerical experience.
• Excellent communication and interpersonal skills.
• Professional appearance and attitude.
• Proficient in Microsoft Office Suite (Word, Excel, Zoho).

Responsibilities

• Greet and welcome visitors with a professional demeanor.
• Answer and direct incoming calls in a courteous manner.
• Manage the reception area, keeping it clean and organized.
• Assist clients with inquiries and information about services.
• Coordinate client meetings and ensure rooms are ready.
• Manage mail and packages and support departments as needed.
• Maintain visitor logs and contact lists; organize office supplies.
• Liaise with building management for maintenance and repairs.

Skills

Excellent communication

Interpersonal skills

Strong organizational skills

Multitasking

Education

Graduates

Tools

Microsoft Word

Microsoft Excel

Zoho

Job description

A Front Office Executive will play a crucial role in creating a positive first impression for our clients and visitors. You will be responsible for managing the reception area, handling administrative tasks, and ensuring smooth communication within the office.

Duties and Responsibilities

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer and direct incoming calls in a courteous manner.
• Manage the reception area, ensuring it is clean and organized.
• Assist clients with inquiries and provide information about the firm's services.
• Connect the incoming calls to concerned department.
• Fix the seating arrangements for Visitors
• Assist and organize employee engagement activities.
• Organize the delivery of food and beverages to CEO
• Coordinate client meetings, ensuring meeting rooms are set up appropriately.
• Provide administrative support to various departments as needed.
• Manage incoming and outgoing mail and packages.
• Keep employees informed about important announcements and updates.
• Schedule appointments and maintain the appointment calendar. Coordinate with team members to ensure meeting schedules are synchronized.
• Monitor and order office supplies as needed.
• Maintain accurate records of visitor logs, incoming calls, and other relevant data. Assist in maintaining databases and contact lists.
• Liaise with building management for office maintenance and repairs.

Note: The principal responsibilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities may be added from time to time depending on organizational requirements.

Education : Graduates

Experience: 0-2 Years

Special knowledge, abilities and skills

Proven experience as a Front Office Executive or similar role. Excellent communication and interpersonal skills.

Professional appearance and attitude. Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Zoho). Ability to handle stressful situations with poise and tact. Knowledge of basic administrative tasks and office equipment.