Front Office Executive

Primesource Consulting; Coimbatore District; On-site; INR 180,000 - 240,000; Full time

Job summary

Primesource Consulting in Coimbatore is seeking a Front Office Executive to be based onsite. The role involves welcoming visitors, handling calls, and supporting daily office operations with a professional demeanor.

The successful candidate will coordinate appointments, assist with administrative tasks, manage supplies, and help maintain a courteous, efficient reception area. 0–2 years of experience and proficiency in MS Office are preferred.

Qualifications

• Strong verbal and written communication abilities.
• Excellent customer service and a professional demeanor.
• Strong organizational skills with multitasking capability.

Responsibilities

• Greeting visitors and clients in a friendly, professional manner and directing them appropriately.
• Answering phone calls, routing to the right person and taking messages.
• Scheduling and confirming appointments, maintaining calendars and logs.
• Providing general administrative support such as filing, copying and faxing.
• Maintaining a clean, organized and presentable reception area.
• Managing office supplies and inventory.
• Handling inquiries via phone, email, or in person.
• Maintaining records of visitors and calls, ensuring confidentiality.
• Assisting with special projects and other tasks as assigned.

Skills

MS Office

Job description

Front Office Executive

Location : Coimbatore

Type : ONSITE

Experience : 0-2 Years

Required Skills

MS Office

Job Description

The Front Office Receptionist is responsible for being the first point of contact for visitors, callers, and clients, ensuring the smooth operation of the offices daily activities. This role requires strong customer service skills, organizational abilities, and the ability to manage multiple tasks efficiently. The receptionist plays a vital role in maintaining a professional environment and supporting administrative staff with various office tasks.

Roles & Responsibilities

• Greeting Visitors & Clients: Welcome visitors, clients, and employees with a friendly and professional demeanor. Direct visitors to the appropriate department or individual.
• Answering Phone Calls: Answer incoming calls, screen and route them to the appropriate person or department. Take messages as necessary and ensure timely follow-up.
• Managing Appointments & Scheduling: Schedule and confirm appointments for clients and staff. Maintain meeting calendars and ensure that all appointments are logged correctly.
• Administrative Support: Provide administrative assistance such as filing, photocopying, and faxing. Prepare and distribute documents as required.
• Maintaining Office Environment: Ensure the reception area is clean, organized, and presentable. Manage incoming and outgoing mail and packages.
• Managing Office Supplies: Track inventory and order office supplies as needed, ensuring the office is well-equipped.
• Handling Inquiries: Respond to inquiries via phone, email, or in-person, providing information or redirecting to appropriate personnel.
• Maintaining Records: Maintain accurate records of visitors, phone calls, and appointments. Keep confidential information secure.
• Other Tasks: Assist with special projects and perform other related tasks as assigned by management.

Skills & Qualifications

• Communication Skills:Strong verbal and written communication skills with the ability to engage professionally with visitors, clients, and team members.
• Customer Service:Excellent customer service skills and a friendly, approachable attitude.
• Organization:Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Computer Proficiency:Proficient in office software (e.g., MS Office) and office equipment (e.g., phone systems, printers).
• Attention to Detail:Ability to handle multiple tasks with accuracy and thoroughness.
• Professional Appearance:Maintain a professional appearance and demeanor.