Front Desk Receptionist

United Industries Auto Plastic; Chennai District; On-site; INR 180,000 - 260,000; Full time

Job summary

United Industries Auto Plastic in Chennai district seeks a professional Receptionist/Administration Assistant to manage the front desk, greet visitors, answer calls, and route inquiries. The role includes maintaining records, coordinating meetings, and supporting HR and admin tasks in a confidential and efficient office environment.

You will be responsible for handling communications, organizing supplies, and ensuring a welcoming, professional atmosphere for staff and visitors.

Responsibilities

• Manage the reception/front desk and greet visitors, customers, vendors, and employees in a courteous manner.
• Handle incoming calls, emails, and general enquiries and direct them to the appropriate department.
• Maintain visitor records, passes, and entry/exit registers.
• Coordinate with security for visitor entry and access control.
• Receive and distribute courier, post, and official communications.
• Manage meeting room bookings and coordinate visitor meetings.
• Inform employees about visitor arrivals and appointments.
• Maintain front-office documentation and daily records.
• Assist scheduling of appointments and coordinating meetings.
• Support HR and Administration with routine tasks.
• Maintain stationery and front-office supplies.
• Coordinate with housekeeping, security, transport and other support services.
• Ensure confidentiality and proper handling of company information.
• Assist employees and visitors with basic queries and provide guidance.
• Perform other administrative duties as directed by the reporting manager.

Job description

Key Responsibilities

• Manage the reception/front desk and ensure a professional and welcoming environment.
• Greet and assist visitors, customers, vendors, and employees in a courteous manner.
• Handle incoming telephone calls, emails, and general enquiries and direct them to the appropriate department/person.
• Maintain visitor records, visitor passes, and entry/exit registers.
• Coordinate with security for visitor entry and access control.
• Receive and distribute courier, postal, and other official communications.
• Manage meeting room bookings and coordinate visitor meetings.
• Inform concerned employees about visitor arrivals and appointments.
• Maintain daily records and front-office documentation.
• Assist in scheduling appointments and coordinating meetings.
• Support HR and Administration teams with routine administrative activities.
• Maintain adequate stationery and front-office supplies.
• Coordinate with housekeeping, security, transport, and other support services when required.
• Handle incoming and outgoing official documents appropriately.
• Ensure confidentiality and proper handling of company information.
• Assist employees and visitors with basic queries and provide necessary guidance.
• Perform other administrative duties assigned by the reporting manager.