Front Office Executive

Ganganagar Motors; Jaipur; On-site; INR 167,400 - 279,000; Full time

Job summary

Ganganagar Motors in Jaipur, India is seeking an organized receptionist/administrative assistant to greet visitors, answer calls and emails, and coordinate various admin tasks. You will manage the reception area, schedule meetings, handle mail and deliveries, and support onboarding activities as needed.

The role involves assisting with travel arrangements, maintaining filing systems, and ensuring compliance with office policies and safety procedures.

Qualifications

• Greeting visitors and clients in a professional manner.
• Handling and directing calls and emails.
• Coordinating with internal departments to support admin tasks.

Responsibilities

• Greet and assist visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage the reception area, ensuring it remains clean and organized.
• Schedule appointments, meetings, and conference room bookings.
• Handle mail, courier services, and deliveries.
• Maintain visitor records and issue passes when required.
• Coordinate with internal departments to support administrative activities.
• Manage office supplies and place orders as needed.
• Maintain filing systems and office records.
• Assist with travel arrangements and meeting coordination.
• Support HR and administration with onboarding and documentation as needed.
• Ensure compliance with office policies and safety procedures

Job description

Role & responsibilities

Greet and assist visitors, clients, and guests in a professional manner.

Answer, screen, and direct incoming phone calls and emails.

Manage the reception area, ensuring it remains clean and organized.

Schedule appointments, meetings, and conference room bookings.

Handle incoming and outgoing mail, courier services, and deliveries.

Maintain visitor records and issue visitor passes where required.

Coordinate with internal departments to support administrative activities.

Manage office supplies and place orders when necessary.

Maintain filing systems and office records.

Assist with travel arrangements and meeting coordination.

Support HR and administration with onboarding and documentation as needed.

Ensure compliance with office policies and safety procedures