Front Office Executive

Protiviti India; Kolkata District; On-site; INR 250,000 - 420,000; Full time

Job summary

Protiviti India is hiring a Front Office Executive in Kolkata. The role focuses on managing front desk operations, welcoming visitors, handling calls and administrative tasks, and ensuring a positive experience for employees, guests and clients.

We seek a professional with 2+ years of experience, excellent communication, and strong organizational skills to support HR and Administration teams and coordinate with internal groups for smooth operations.

Qualifications

• 2+ years of experience in front office or reception roles.
• Excellent communication and welcoming demeanor.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Manage reception area, keep it clean, organized and presentable.
• Handle calls, emails and courier services efficiently.
• Maintain visitor records, gate passes and meeting room bookings.
• Coordinate with internal teams for appointments and support.
• Oversee office supplies, stationery and vendor coordination.
• Assist travel bookings, hotel reservations and transport arrangements.
• Organize meetings, conferences and company events.
• Distribute correspondence and maintain admin records.
• Ensure compliance with company policies and front office procedures.

Skills

Front desk

Customer service

Communication

Organizational skills

Visitor management

Job description

Job Summary

We are seeking a professional and customer-focused Front Office Executive with 2+ years of experience to manage front desk operations, welcome visitors, handle administrative tasks, and ensure a positive experience for employees, guests, and clients. The ideal candidate should possess excellent communication skills, a pleasant personality, and strong organizational abilities.

Key Responsibilities

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Manage the reception area and ensure it is clean, organized, and presentable at all times.
• Handle incoming and outgoing calls, emails, and courier services.
• Maintain visitor records, gate passes, and meeting room bookings.
• Coordinate with internal teams for visitor appointments and employee support.
• Manage office supplies, stationery inventory, and vendor coordination.
• Support travel bookings, hotel reservations, and transportation arrangements as required.
• Assist in organizing meetings, conferences, and company events.
• Handle incoming correspondence and distribute documents to relevant departments.
• Maintain administrative records and prepare routine reports.
• Ensure compliance with company policies and front office procedures.
• Provide general administrative support to the HR and Administration teams.We are looking for front office executive role in Kolkata Location.