Front Office Executive

AnandRathi; Bengaluru; On-site; INR 240,000 - 400,000; Full time

Job summary

AnandRathi in Bengaluru, Karnataka seeks a proactive Front Desk Executive to manage reception and create a professional, welcoming environment. You will greet clients, visitors, candidates, vendors and business associates, and route calls to the right departments.

You will oversee visitor management, book meeting rooms, handle courier and mail, coordinate with housekeeping and security, maintain supplies, and support HR/Admin with basic documentation and coordination while upholding

Qualifications

• 1 to 3 years of experience in reception, front office, administration, banking, financial services, or corporate office environment.
• Experience in a stock broking/NBFC/banking/financial services organization will be an added advantage.
• Confidentiality and compliance with company policies and security procedures.

Responsibilities

• Manage the reception/front desk and ensure a welcoming environment.
• Greet and assist clients, visitors, candidates, vendors, and business associates.
• Handle incoming and outgoing calls and direct them to the appropriate departments.
• Maintain the visitor management system/register and issue visitor passes where applicable.
• Coordinate meeting room bookings and manage visitor appointments.
• Receive, sort, and distribute courier, postal mail, and other official correspondence.
• Coordinate with internal teams for visitor requirements and meeting arrangements.
• Maintain records of visitors, courier movements, and front-office activities.
• Assist employees and visitors with basic information about the organization and office facilities.
• Coordinate with housekeeping, security, facility management, and vendors.
• Maintain adequate availability of office stationery and front-desk supplies.
• Support HR/Admin teams with basic documentation, employee coordination, and administrative activities.
• Ensure confidentiality while handling company and client-related information.
• Follow company policies, security procedures, and compliance requirements.

Skills

Reception

Front office

Administrative support

Customer service

Job description

Role & responsibilities

• Manage the reception/front desk and ensure a professional and welcoming environment.
• Greet and assist clients, visitors, candidates, vendors, and business associates.
• Handle incoming and outgoing calls and direct them to the appropriate departments.
• Maintain the visitor management system/register and issue visitor passes where applicable.
• Coordinate meeting room bookings and manage visitor appointments.
• Receive, sort, and distribute courier, postal mail, and other official correspondence.
• Coordinate with internal teams for visitor requirements and meeting arrangements.
• Maintain records of visitors, courier movements, and front-office activities.
• Assist employees and visitors with basic information about the organization and office facilities.
• Coordinate with housekeeping, security, facility management, and vendors.
• Maintain adequate availability of office stationery and front-desk supplies.
• Support HR/Admin teams with basic documentation, employee coordination, and administrative activities.
• Ensure confidentiality while handling company and client-related information.
• Follow company policies, security procedures, and compliance requirements.

Preferred candidate profile

1 to 3 years of experience in reception, front office, administration, banking, financial services, or corporate office environment.

Experience in a stock broking/NBFC/banking/financial services organization will be an added advantage