Front Office Executive

VK Global Publications Pvt Ltd; Faridabad District; On-site; INR 300,000 - 400,000; Full time

Job summary

VK Global Publications Pvt Ltd is seeking a Front Office Executive to manage the front desk and ensure smooth daily administrative operations. The role involves greeting visitors, coordinating with internal teams, handling calls and emails, and supporting various departments as needed.

The ideal candidate will have graduation in any discipline, strong communication, and multitasking abilities, plus basic MS Office knowledge to maintain records and assist with office tasks.

Qualifications

• Good communication and interpersonal skills.
• Basic knowledge of MS Office (Excel, Word, Email).
• Ability to multitask and handle multiple responsibilities efficiently.
• Presentable personality and professional attitude.

Responsibilities

• Manage day-to-day front desk operations, including handling incoming and outgoing calls professionally.
• Attend and resolve helpdesk complaints received through calls and emails, and ensure timely follow-up.
• Coordinate with clients, executives, and office staff for smooth communication and support.
• Manage arrangements for guests and client visits, including meeting room bookings and hospitality.
• Maintain records for couriers, mail, and visitor logs in an organized manner.
• Track purchase orders and coordinate with the concerned department for updates.
• Handle incoming and outgoing courier dispatch and ensure proper documentation.
• Maintain front office registers and administrative records.
• Ensure the reception area is presentable and well-maintained at all times.
• Provide general administrative support to different departments when required.

Skills

Communication

Interpersonal skills

Multitasking

Presentable appearance

Professional attitude

Education

Graduation in any discipline

Tools

MS Office

Job description

We are looking for a professional and friendly Front Office Executive to manage the front desk and ensure smooth day-to-day administrative operations. The candidate will be the first point of contact for visitors and will coordinate with internal teams to maintain efficient office functioning.

Key Responsibilities:

• Manage day-to-day front desk operations, including handling incoming and outgoing calls professionally.
• Attend and resolve helpdesk complaints received through calls and emails, and ensure timely follow-up.
• Coordinate with clients, executives, and office staff for smooth communication and support.
• Manage arrangements for guests and client visits, including meeting room bookings and hospitality.
• Maintain records for couriers, mail, and visitor logs in an organized manner.
• Track purchase orders and coordinate with the concerned department for updates.
• Handle incoming and outgoing courier dispatch and ensure proper documentation.
• Maintain front office registers and administrative records.
• Ensure the reception area is presentable and well-maintained at all times.
• Provide general administrative support to different departments when required.

Requirements:

• Graduated in any discipline.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office (Excel, Word, Email).
• Ability to multitask and handle multiple responsibilities efficiently.
• Presentable personality and professional attitude.