Front Office Executive

JLL; Gurugram District; On-site; INR 300,000 - 420,000; Full time

Job summary

JLL in Gurugram, India, is seeking a Front Office Executive to be the first point of contact for visitors and clients in a professional corporate setting.

You will manage reception, handle calls and emails, coordinate meeting rooms, arrange travel, maintain records, and support facilities and vendor coordination while upholding a polished, confidential, and organized presence.

Qualifications

• High school diploma required; Bachelor's degree preferred.
• 1-2 years of front office or administrative experience.
• Customer service background highly desirable.

Responsibilities

• Greet and manage visitors, clients, and guests professionally
• Answer, screen, and direct phone calls and emails
• Manage visitor registration, badges, and access control
• Schedule meeting rooms and coordinate catering requirements
• Handle incoming/outgoing mail, couriers, and deliveries
• Maintain office supplies inventory and place orders
• Support facility management and vendor coordination
• Maintain reception area presentation and cleanliness
• Prepare reports and maintain accurate records
• Assist with travel arrangements and event coordination

Skills

MS Office

Communication

Organization

Multitasking

Professionalism

Confidentiality

Typing 40 wpm

Education

High school diploma

Bachelor's degree preferred

1-2 years front office experience

Job description

Position Summary

Front Office Executive - Job Description

First point of contact for visitors and clients, managing reception operations and providing administrative support in a professional corporate environment.

Key Responsibilities

• Greet and manage visitors, clients, and guests professionally


• Answer, screen, and direct phone calls and emails


• Manage visitor registration, badges, and access control


• Schedule meeting rooms and coordinate catering requirements


• Handle incoming/outgoing mail, couriers, and deliveries


• Maintain office supplies inventory and place orders


• Support facility management and vendor coordination


• Maintain reception area presentation and cleanliness


• Prepare reports and maintain accurate records


• Assist with travel arrangements and event coordination

Required Qualifications

Education & Experience

• High school diploma required; Bachelor's degree preferred


• 1-2 years of front office or administrative experience


• Customer service background highly desirable

Skills

• Proficient in Microsoft Office Suite


• Excellent communication and interpersonal skills


• Strong organizational and multitasking abilities


• Professional demeanor with attention to detail


• Ability to handle confidential information


• Typing speed: minimum 40 wpm

Working Conditions

• Monday to Saturday, 9:00 AM - 6:00 PM


• Office-based reception role


• Occasional extended hours for events

Dress Code (Mandatory)

• 2 days/week: Traditional saree (professional style)


• 3 days/week: Business suit (formal attire)