Front Office Executive

Latinem; Hyderabad; On-site; INR 180,000 - 240,000; Full time

Job summary

Latinem in Hyderabad, India is seeking a Front Office Executive to be the first point of contact for visitors and staff. You will manage reception activities, issue gate passes, coordinate access, and support administrative tasks to ensure a smooth front office environment.

You will assist onboarding, handle communications, schedule meetings, maintain records, and help with travel arrangements when needed, requiring professional communication and organizational skills to keep operations

Qualifications

• Front Office Executive responsibilities and receptionist duties.

Responsibilities

• Welcome visitors, clients, and guests professionally.
• Manage visitor registration and issue visitor passes.
• Maintain visitor records and ensure compliance with security protocols.
• Direct visitors to appropriate departments or personnel.
• Support onboarding employees in issuing Gate passes and directing to respective teams.
• Handle internal and external communications professionally.
• Take and relay messages accurately.
• Maintain office records, documents, and databases.
• Schedule appointments and coordinate meetings.
• Assist with preparing reports, presentations, and correspondence.
• Support travel and accommodation arrangements when required.

Job description

Front Office Executive serves as the first point of contact for visitors, clients, New onboard employees, and in house employees, creating a professional and welcoming environment. The role involves managing reception activities, issuing Gate pass, coordinating visitor access, visitors transportation supporting administrative functions, and ensuring smooth front office operations.

Role & responsibilities

Reception Management

• Welcome visitors, clients, and guests professionally.
• Manage visitor registration and issue visitor passes.
• Maintain visitor records and ensure compliance with security protocols.
• Direct visitors to appropriate departments or personnel.
• Communication Management
• Supporting Onboarding employees in issuing Gate pass and addressing to respective team
• Handle internal and external communications professionally.
• Take and relay messages accurately.

Administrative Support

• Maintain office records, documents, and databases.
• Schedule appointments and coordinate meetings.
• Assist with preparing reports, presentations, and correspondence.
• Support travel and accommodation arrangements when required.