Front Office Executive

Asset Tree Homes; Chennai District; On-site; INR 200,000 - 320,000; Full time

Job summary

Asset Tree Homes is seeking an organized office administrator to greet clients, answer phones, manage files and documents, and handle mail and office equipment in Chennai. The role includes basic bookkeeping, invoicing, and minutes for meetings, contributing to a smooth office operation.

Ideal candidates will maintain updated records, create spreadsheets, and ensure timely distribution of mail while supporting inventory and supplies management.

Qualifications

• Greeting clients and setting a positive office atmosphere.
• Answering the phone, taking messages and redirecting calls to respective offices
• Organising and maintaining files and records and updating them when necessary
• Creating and maintaining updated documents and spreadsheets
• Overseeing the sorting and distribution of incoming mails
• Preparing outgoing mail items such as envelopes or packages
• Operating office equipment such as photocopier and printers
• Bookkeeping and issuing invoices
• Recording meeting minutes and dictations
• Performing an inventory of office supplies and order of need

Responsibilities

• Greet clients and maintain a positive office atmosphere.
• Answer phone calls, take messages, and redirect as needed.
• Organize and update files and records.
• Create and update documents and spreadsheets.
• Sort and distribute incoming mail; prepare outgoing mail.
• Operate office equipment (photocopier, printers).
• Record meeting minutes and dictations; manage invoices.
• Monitor office supplies inventory and place orders when needed.

Skills

Greeting clients

Phone handling

File management

Document creation

Mail handling

Mail preparation

Office equipment operation

Bookkeeping

Meeting minutes

Tools

Photocopier

Printers

Job description

• greeting clients and setting a positive office atmosphere
• answering the phone, taking messages and redirecting calls to respective offices
• organising and maintaining files and records and updating them when necessary
• creating and maintaining updated documents and spreadsheets
• overseeing the sorting and distribution of incoming mails
• preparing outgoing mail items such as envelopes or packages
• operating office equipment such as photocopier and printers
• bookkeeping and issuing invoices
• recording meeting minutes and dictations
• performing an inventory of office supplies and order of needRole & responsibilities