Front Office Coordinator

Bhuvi Petroleum Pvt. Ltd.; Delhi; On-site; INR 300,000 - 460,000; Full time

Job summary

Bhuvi Petroleum Pvt. Ltd. is seeking an Office Coordinator cum Admin to manage day-to-day office operations, front desk, visitor handling, courier movement, and vendor coordination. The role covers bills, petty cash, and office upkeep to keep the workspace efficient and organized.

The ideal candidate will be organised, take ownership of tasks, and work with staff and managers to ensure smooth office functioning. English and Hindi communication are essential.

Qualifications

• Graduate in any discipline.
• 12 years of experience in office coordination, administration, or front office preferred.
• Strong communication and organisational skills.

Responsibilities

• Manage day-to-day office operations and front desk.
• Handle visitor management and calls.
• Coordinate couriers and document handover.
• Oversee vendor coordination for supplies and services.
• Maintain bills, petty cash, and expense tracker.
• Follow up IT/equipment issues with vendors and track assets.
• Maintain attendance records and coordinate meetings.

Skills

English

Hindi

Coordination

Vendor management

Attention to detail

Ownership

Education

Graduate in any discipline

Tools

MS Office

Job description

Role Overview

We are looking for an Office Coordinator cum Admin to manage day-to-day office operations, front office and visitor handling, courier movement, vendor coordination, bills and petty cash documentation, and office upkeep. The ideal candidate is organised, takes ownership of tasks, and coordinates effectively with vendors, staff, and managers to keep the office running smoothly.

Preferred candidate profile

• Greet visitors and clients professionally, handle incoming calls, and direct them to the right person or department
• Maintain visitor records and keep the reception and office clean, organised, and presentable
• Track and handle incoming and outgoing couriers and documents, ensuring timely handover
• Coordinate with vendors for stationery, courier, water supply, pest control, housekeeping, office essentials, and Wi-Fi/IT services
• Maintain office supplies inventory and place orders when required
• Verify bills against supporting documents and maintain an updated expense tracker
• Handle petty cash documentation and ensure bills, along with supporting documents, are submitted on time
• Follow up on IT and equipment issues (Wi-Fi, printer, laptops) with vendors until resolved, and maintain asset records
• Maintain and share employee attendance reports
• Coordinate appointments, meetings, and guest requirements
• Supervise office cleaning and housekeeping
• Complete tasks assigned by seniors within the given timelines

Qualifications & Experience

• Graduate in any discipline
• 12 years of experience in office coordination, administration, or front office preferred

Required Skills

• Good verbal and written communication skills (English and Hindi)
• Working knowledge of MS Office (Excel, Word) and email
• Strong follow-up, coordination, and vendor-handling skills
• Attention to detail and accurate record keeping, including bills and expenses
• Ownership, accountability, and a proactive approach

Preferred Candidate: Female candidate -(Immediate Joiner).