Front Desk Receptionist

IMARKIT MEDIA; Mohali; On-site; INR 180,000 - 300,000; Full time

Job summary

IMARKIT MEDIA in Mohali, India, is seeking a Front Desk Receptionist / Office Coordinator to greet visitors, manage calls, and support daily operations at our Mohali office.

The role requires strong English communication, clerical skills, and proficiency with Microsoft Office; prior front-desk or EA experience is preferred, with a diploma in Office Administration.

Qualifications

• Excellent verbal and written English communication and telephone etiquette.
• Proven clerical experience with scheduling, mail sorting, data entry, and records.
• Proficient in Microsoft Office and basic office hardware.
• Highly organized, punctual, detail-oriented, and discreet with confidential info.
• High School diploma; Office Administration diploma preferred.

Responsibilities

• Greet visitors and callers, creating a welcoming front-desk environment.
• Manage calls, inquiries, and route messages to the appropriate teams.
• Maintain calendars, appointments, and organise documentation.
• Oversee mail, courier services, and vendor coordination for facilities.
• Assist teams with scheduling, meeting prep, and front-desk logs.

Skills

Communication Skills

Clerical Expertise

Soft Skills

Organization

Discretion / Confidential info

Education

High School diploma

Diploma in Office Administration or related field preferred

Tools

Microsoft Office (Word, Excel, Outlook)

PBX phone systems

Printers & Scanners

Job description

We are Hiring: Front Desk Receptionist / Office Coordinator

Location: Mohali, Punjab (On-site)

Job Type: Full-time

Company: IMARKIT MEDIA

About IMARKIT MEDIA

IMARKIT MEDIA is an independent media platform driving high-impact storytelling and community-centered results across Canada. Combining factual, unbiased journalism with multi-platform marketing strategies—including digital advertising, professional filmmaking, and radio campaigns,we empower brands to stand out and scale. As we expand our global operations, we are looking for a key team member to be the welcoming face of our new hub in Mohali!

The Role

As the Front Desk Receptionist, you will serve as the first point of contact for visitors, clients, and team members at our Mohali office. You will set the tone for our office culture, ensure seamless daily operations, and provide essential administrative support across departments.

Key Responsibilities

• Reception & Customer Service: Warmly greet visitors, callers, and clients, ensuring a welcoming environment and professional front-desk experience.
• Communication & Inquiries: Manage incoming calls, handle general inquiries, and route communication to the correct internal teams efficiently.
• Administrative & Clerical Support: Maintain calendar schedules, manage office appointments, log daily data, and organize physical/digital documentation.
• Mail & Operations Management: Oversee incoming/outgoing mail, manage courier services, and coordinate with vendors to ensure smooth facility operations.
• Team Coordination: Assist internal teams with scheduling, meeting prep, and front-desk log checks.

Qualifications

• Communication Skills: Excellent verbal/written English skills and telephone etiquette.
• Clerical Expertise: Proven experience with scheduling, mail sorting, data entry, and record management.
• Tech Proficiency: Hands-on experience with Microsoft Office (Word, Excel, Outlook) and basic office hardware (printers, scanners, PBX phone systems).
• Soft Skills: Highly organized, punctual, detail-oriented, and able to handle confidential info with discretion.
• Background: High School diploma required (diploma in Office Administration or related field preferred).
• Experience: Prior experience in a front desk, receptionist, or executive assistant role is strongly preferred.

Why Join Us?

• Work with a fast-growing, international media group.
• Dynamic, creative office culture.
• Long-term career growth and skill development opportunities.